Executive Assistant

Executive Assistant

The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers / Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, and from home (depending on pandemic circumstances), in line with the firm's hybrid / flexible work policies.

Duties will include, but are not limited to :

• Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls / meetings, logistical planning)
• Diligent telephone coverage with gate-keeping expectations
• International travel itineraries and arrangements
• Organizing conference logistics
• Completing expense reports, handling daily mail, file systems and coverage of phone lines
• Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
• Helping to coordinate the production of presentation books, including collating and binding presentations
• Arranging and orchestrating all client meetings materials, daily reports, market data information, meeting prep packets, research materials, etc.
• Providing back-up for other department support positions as needed
• Assisting with ad-hoc projects or other duties as assigned

We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess :

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com.

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.