Payroll Specialist - Temporary Assignment

Payroll Specialist

Temporary assignment that will start as a 1 month assignment and renew on a month to month basis as needed

Hourly Rate : $28.85 – $38.46

Schedule : M-F, 8 : 30am-5 : 30pm

Work Arrangement : Remote (must be local to Los Angeles office and able to come in for special projects / meetings)

Responsibilities :

Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK

Payroll reconciliation against funding

Processing employee status changes, make-up time forms, meal waivers

Processing parking stipends; end of month payroll

Processing deferral changes weekly (employee 401k elections) as well as 401k loans

Processing annual merit increases and additional payrolls as needed

Assigning Time Off policies

Payroll General Ledger (G / L) reconciliation

Processing garnishments, includes agency responses

Processing manual checks / banking ACH for terminated employees (final payments)

Provide OT reports to each division head / upper management

Reporting union payroll costs to Finance team (Entertainment Partners)

Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP

Processing / paying select local taxes that ADP does not handle (quarterly)

401k funding

HSA funding (Health Savings Account)

Processing domestic and international wires

Processing vendor wires for A / P; payment manager / manual wires / wire recalls / wire amendments (in communication with A / P as well as Wells Fargo)

Reporting of daily bank deposits to Finance team

Reporting of company credit card balances to Finance team

Monthly benefits billing (Aetna / Kaiser / MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments

Cap labor reporting; updating and verifying rates (pHelix / QuickBase)

Monthly vacation accrual reconciliation

Providing documentation and reports for internal and external audits (workers comp / 401k / EY)

Cross-charge billing; reporting wages and employer taxes and 401k match for select employees

Reviewing ADP credit and debit invoices as received and forwarding to Finance team

Multiple reports for Management / HR / Finance as needed

Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits

Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)

Perform ad-hoc duties as assigned

Requirements

BA in Accounting / Business Administration

3–5 years of payroll and general ledger accounting experience

Knowledge of general accounting principles

Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations

Proficient in Microsoft Excel and Outlook

Proficient in ADP software preferred

Outstanding organizational and time management skills

Ability to collect and analyze data efficiently

Strong attention to detail

Ability to work in a team-oriented environment

Ability to work independently

Demonstrated ability to handle confidential and sensitive information

Excellent communication and problem-solving skills