Talent.com
Administrative Assistant Office Manager
Administrative Assistant Office ManagerNalu Scientific • Honolulu, HI, United States
Administrative Assistant Office Manager

Administrative Assistant Office Manager

Nalu Scientific • Honolulu, HI, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Administrative Assistant / Office Manager

Location : Honolulu, HI (Onsite)

Company : Nalu Scientific

Type : Full-Time

About Nalu Scientific

Nalu Scientific develops advanced mixed-signal integrated circuits (ASICs) and related technologies for high-performance instrumentation and data acquisition systems. We are a growing team of engineers and innovators based in Honolulu, HI, working at the cutting edge of fast electronics for scientific, commercial, and defense applications.

About the Role

We are seeking a highly organized and versatile Administrative Assistant / Office Manager to support our daily operations, proposal efforts, and compliance needs. This role combines administrative, financial, and operational responsibilities and will be central to keeping our fast-paced R&D environment running smoothly. The ideal candidate will be passionate about high-tech development and scientific discovery and have experience supporting government-funded projects, particularly SBIR / STTR programs (DOE, NASA, DOD, NSF), and will be comfortable navigating proposal submission portals, award compliance, and contract management. There is room for growth in this role as the company grows.

Key Responsibilities

  • Manage day-to-day office operations, scheduling, and administrative workflows
  • Support proposal preparation, submission, and tracking (Grants.gov, DoD SBIR portals, etc.)
  • Assist in preparing budgets, justifications, and compliance documentation for federal contracts and grants
  • Maintain records for award and contract management, ensuring ongoing compliance with agency requirements (DOE, NASA, DOD, NSF)
  • Coordinate with our contract accounting firm and company leadership to support government cost accounting, reporting, and audit readiness
  • Coordinate with HR on onboarding, timesheet management (payroll), and reporting tasks
  • Manage procurement, inventory, and vendor relationships
  • Support sales process and coordinate order fulfillment
  • Produce and / or procure marketing materials for trade shows, conferences, and career fairs
  • Organize company events, meetings, and travel logistics
  • Maintain organized digital and physical filing systems for corporate, financial, and project records

Basic Qualifications

  • Bachelor’s degree or equivalent work experience preferred
  • 3+ years of experience in administrative, accounting, or operations roles
  • Experience with government grant or contract administration (SBIR / STTR strongly preferred)
  • Strong organizational and time management skills, with the ability to handle multiple projects simultaneously
  • Proficiency in Google Workspace, Microsoft Office, and collaboration tools (Zoom, etc.)
  • Understanding of basic Quickbooks operations for exporting reports and analysis
  • Familiarity with Grants.gov, NSPIRES, NASA SBIR, DOD SBIR / STTR, or similar platforms
  • Understanding of federal cost accounting standards (CAS), FAR compliance, and reporting processes

    • Desired Additional Qualifications

  • Working knowledge of project management tools such as ClickUp is a plus
  • Experience in a tech, R&D, or startup environment a plus
  • Team player, self-starter, and able to thrive in startup work environments
  • Comfortable working under deadlines

    • Benefits & Perks

  • Health, dental, and vision insurance
  • Paid time off (PTO) and company holidays
  • 401(k) plan with company contribution
  • Professional development support — company-sponsored training, certifications, and conferences
  • Opportunity to grow with a high-tech company
  • Collaborative, mission-driven work culture in a unique innovation ecosystem in Hawaiʻi

    • Why Nalu Scientific?

    Join a passionate and collaborative team driving innovation at the intersection of science and technology. At Nalu Scientific, your contributions help power cutting-edge research and real-world applications — from particle / medical physics to advanced sensing systems — all from our base in Honolulu.

    [job_alerts.create_a_job]

    Office Administrative Assistant • Honolulu, HI, United States

    [internal_linking.related_jobs]
    Administrative Coordinator

    Administrative Coordinator

    HMSA • Honolulu, HI, United States
    [job_card.full_time]
    Exercises good decision making and independent judgment in relieving the assigned leader of all administrative detail, ensuring the most effective use of the leader's attention and focus by : .Mainta...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    Marriott • Honolulu, HI, United States
    [job_card.full_time]
    Additional Information • • • •Job Number • • 25192996 • •Job Category • • Rooms & Guest Services Operations • •Location • • Waikiki Beach Marriott Resort & Spa, 2552 Kalakaua Avenue, Honolulu, Hawaii, Unit...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Real Estate Office Manager

    Real Estate Office Manager

    White Sand Capital • Honolulu, HI, United States
    [job_card.full_time]
    We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important message...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accounting Manager

    Accounting Manager

    Express Employment • Honolulu, HI, US
    [job_card.full_time]
    Leads a 7-person accounting team, driving timely / accurate financial reporting, month-end close, and key financial analyses, while coordinating inventories, projections, and cross-department initiat...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    Marriott Hotels Resorts • Honolulu, Hawaii, USA
    [job_card.full_time]
    Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis.Front office areas include Bell / Door Staff Switchboard and Guest Services / Front Desk....[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Business Office Manager - Full Time, Salaried (Mililani)

    Business Office Manager - Full Time, Salaried (Mililani)

    The Plaza Assisted Living • Mililani Town, HI, US
    [job_card.full_time]
    We are searching for a Business Office Manager (BOM) at our Mililani!.Starting salary is $55,000 per year.The Business Office Manager is responsible for maintaining The Plaza Assisted Living's ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Services Manager,

    Administrative Services Manager,

    University of Hawaii • Honolulu, Hawaii, USA
    [job_card.full_time] +2
    Administrative Services Manager (Chief Administrative Services Manager).Hiring Unit : OFFICE OF THE PROVOST.Closing Date : December 16 2025. Full Time / Part Time : Full-time.Temporary / Permanent : Permane...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Assistant Operations Manager - Front Office

    Assistant Operations Manager - Front Office

    Hawaii Staffing • Honolulu, HI, US
    [job_card.full_time]
    Operations Assistant Manager - Front Office.Hyatt Regency Waikiki Beach and Spa is a large complex of 1230 rooms and currently looking for an Operations Assistant Manager - Front Office to join our...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Manager

    Payroll Manager

    Express Employment • Honolulu, HI, US
    [job_card.full_time]
    Manages payroll and benefits operations, overseeing staff to ensure accurate and timely payroll processing, benefit administration, union / trust fund reporting, and compliance with all payroll regul...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Assistant

    Office Assistant

    Hawaii Senior Care • Honolulu, Hawaii, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    We are a growing home care company located in downtown Honolulu.We are looking for a reliable, positive, compassionate professional to join our office staff. This position will play an integral part...[show_more]
    [last_updated.last_updated_30]
    Office Manager

    Office Manager

    Senior Helpers - Kapolei, HI • Kapolei, HI, US
    [job_card.full_time]
    Lead your office team to success!.As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    EOSD Administrative Assistant III

    EOSD Administrative Assistant III

    First Hawaiian Bank • Honolulu, HI, United States
    [job_card.full_time]
    Join the First Hawaiian Bank 'ohana, where our culture flourishes with purpose.We prioritize the 3 C's - Caring, Character and Collaboration - ensuring a workplace that is not only rewarding, but d...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Robert Half • Honolulu, HI, US
    [job_card.full_time]
    We are looking for a dedicated Administrative Assistant to join our team in Honolulu, Hawaii.In this long-term contract position, you will play a vital role in ensuring smooth day-to-day operations...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Services Manager (Business Manager) (0080192)

    Administrative Services Manager (Business Manager) (0080192)

    University of Hawaii • Honolulu, Hawaii, USA
    [job_card.full_time] +3
    Title : AdministrativeServices Manager (Business Manager).Hiring Unit : OFFICE OF THE PROVOST UNIVERSITY OF HAWAII PRESS. Location : University of HawaIi Press 2840 Kolowalu Street Honolulu HI 96822.Fu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant Level II

    Administrative Assistant Level II

    CGI • Honolulu, HI, United States
    [job_card.full_time] +1
    Administrative Assistant Level II.Main location : United States, Hawaii, Honolulu.At the direction of the Government Director, perform a variety of administrative and secretarial functions for the G...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Real Estate Office Manager

    Real Estate Office Manager

    Our Home Investments • Honolulu, HI, US
    [job_card.full_time]
    We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important m...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Clinic Office Manager

    Clinic Office Manager

    Suna Solutions • Honolulu, HI, US
    [job_card.full_time]
    Job Title : Clinic Office Manager.Temporary, with possible Temp-to-Hire).We are seeking a skilled and motivated.The ideal candidate will have strong leadership and organizational skills, proven expe...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    Marriott International • Honolulu, HI, United States
    [job_card.full_time]
    JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell / Door Staff, Switchboard and Guest Servic...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]