Document Management Administrator

Document Management Administrator

Deer Park, TX, US

Engineering

High School or equivalent

Full Time, Temporary

20-23 HR

Experienced (Non-Manager)

On-site

Chemicals / Petro-Chemicals

First Shift (Day)

Roles and Responsibilities

Maintain electronic file shares and departmental libraries in compliance with Dow's Global Record Manual retention guidelines.

Coordinate document slotting and movement for both newly created and revised documentation.

Collaborate with ODMS Element / Section Owners to maintain relevant documents and records for each section.

Demonstrate active ownership of file shares and libraries by participating in periodic audits, addressing identified gaps, and ensuring gap closure.

Serve as the Element Focal Point for ODMS 05.03.03 Document and Records Management :

Conduct gap analyses and implement closure actions based on self-assessment.

Work with the department ODMS Coordinator to ensure compliance with all requirements.

Provide input on Document & Records Management during departmental Management System Reviews (MSR) as needed.

Attend or participate in departmental staff meetings when appropriate.

Monitor physical libraries and drop boxes weekly within the department.

Communicate EDMS reviews and overdue items to department personnel and leadership at least once per month.

Be accessible to all department employees, spending time in work areas such as control rooms, administrative buildings, libraries, or satellite libraries as needed.

Provide training and coaching on the DMS to Section Owners and Users.

Ensure department personnel are aware of your contact information (e.g., office phone extension, email address, accountability board, as required by policy).

Familiarize yourself with department work areas to assist users with locating procedures, records, and other materials.

Manage your time and work responsibilities professionally and respectfully, in accordance with Dow's Respect and Responsibility Policy.

Report attendance and absences according to Kelly Services.