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Office Administrator
Office AdministratorMcDermott Will & Emery • Chicago, IL, US
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Office Administrator

Office Administrator

McDermott Will & Emery • Chicago, IL, US
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  • [job_card.full_time]
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Office Administrator

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 3,200 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don't just invest in your future, we accelerate your career wherever it may lead. That includes supporting you both in and outside of the office.

With us, you'll find :

  • A firm where everyone belongs : Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!
  • Enthusiasm for all perspectives : We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
  • Support to feel your best and do your best : Wellness is integral to building a successful career and a rich life. That's why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
  • Real rewards for real work : We offer generous compensation packages that recognize hard work and excellence.

Job Description :

The Office Administrator manages the day-to-day operations, facilities and secretarial support for their designated office. This position enforces policies and procedures related to office management and human resources matters. Additionally, the Office Administrator is part of a global team that actively participates in Firmwide collaborative projects and initiatives. The Office Administrator relies on experience and judgment to plan and accomplish goals.

Essential Functions and Responsibilities :

  • Develop and maintain the offices' annual operating budgets. Plan, forecast and analyze variances
  • Identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures
  • Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment
  • Oversee outside vendor services regarding efficiency, client service and cost containment
  • Liaise with building management. Daily management of Firm facilities, including but not limited to space-planning / office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations
  • Manage employee relations issues, partnering closely with Firmwide Human Resources Managers
  • Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations
  • Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures
  • Conduct administrative orientations for new hires
  • Effectively manage emergency situations, rationally and calmly solve problems, and lead others
  • Oversee office activities, including internal fund raising for Pro Bono and community service initiatives
  • Participate in or lead on special projects as directed by the Director of Administration
  • Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback
  • Act as primary contact with outsourced local office services account manager and monitor day-to-day operations
  • Manage the local office's business continuity process and ensure adherence to Firm guidelines

    • Job Specifications :

  • Bachelor's degree
  • At least seven (7) years of related work experience
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Strong verbal and written communication skills
  • Strong leadership and motivational skills
  • Ability to travel and work flexible and / or fluctuating work hours
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to maintain and handle confidential information
  • Ability to work effectively in a fast-paced environment

    • Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $198,000 - $256,000 Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

    As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office.

    Physical Demands and Work Environment :

    The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical Demands :

  • While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
  • Employee must occasionally lift up to twenty (20) pounds

    • Work Environment :

    Typical indoor office environment

    Disclaimer : The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

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