Office Administrator and Scheduler

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Hello, and thank you for taking the time to review our job posting.

We are seeking the right person to be part of the continued growth and success of this small but exceptional business, working in the position of full-time Office Administrator and Scheduler. We are looking for a punctual and responsible individual who can be in office Monday through Friday, 8 : 00AM 5 : 00 PM.

We are a well-established company that inspects residential and commercial properties for city, county, and state compliance. There is opportunity to grow as you demonstrate your reliability and skill set with minimal guidance from senior staff. This position requires strong organizational skills, with great attention to detail. We would like to adequately compensate someone who is a leader, takes initiative, and solves problems independently. We offer 401K opt-in available after three months.

You will be working with a friendly and easygoing staff, in a casual, positive and harmonious work environment. We are a small tight knit office who support and encourage one another. The right candidate should also have a friendly and easy-to-work-with personality. Outgoing personality with positive customer relations skills is ideal. A sense of humor is a must (Were serious about work, but we have fun too). We have monthly company breakfasts where we connect with each other and discuss ways in which we can be better and provide better service to our clients.

We pride ourselves on honesty and integrity (truly, it's not just a slogan), and as a result continue to grow due to word-of-mouth referrals. Integrity, dependability and constant great work is rewarded here.

Responsibilities include :

Assisting company owner, office manager, and senior staff

Interfacing with inspectors and installers (to provide daily schedules, job updates and changes)

Fielding phone calls and emails from customers

Managing main email inbox, and distributing / forwarding messages to other staff as necessary

Scheduling inspections and work

Generating estimates and invoices

Tracking multiple concurrent jobs, and following-up on items in a timely manner

Applying for permits online with LADBS and other cities in the Los Angeles area

Light filing

Qualifications :

Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable

Proficient in MS Outlook, Word, and Excel

Type a minimum of 45 WPM

Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task-tracking programs

Detail-oriented. Attention to detail and accuracy

Able to multi-task and prioritize work

Able to work independently and manage your own workflow in order to complete tasks and meet deadlines

Must enjoy talking on the phone with clients (an outgoing people person)

Excellent verbal and written communication skills (including great grammar and proofreading)

Possess strong critical thinking skills

Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness

Be able to own up to mistakes / take responsibility (If you're a person who can't do this, this position isn't for you)

QuickBooks experience preferred but not necessary

Probably best if you're within an easy commute of the Canoga Park area since this is an in-person position.

IMPORTANT : Please share a little about yourself and why you think this position may be a good fit for you. You don't need to write a formal cover letter, but please write a short introduction.

WARNING : We will not be reviewing applications that do not have an introduction. Writing an introduction is a requirement to be considered for this position.

Please do not apply for this position if you are not punctual, reliable, detail oriented, and dont have a positive outlook on life.

Before being hired candidates must :

Must provide references

Must pass a background check

We know the job search process is timely, energy consuming, and can be stressful. We appreciate your interest and your time.

Thank you.