Program Assistant

Who we are : La Clinica de La Raza is a non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into over 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here : Our History - La Clinica or visit our website at www.laclinica.org.

Job Summary :

Under the direction of a Behavioral Health Manager, the Program Assistant is responsible for initiating and coordinating administrative tasks and managing and tracking program data for Behavioral Health programs, scheduling trainings, workshops and meetings for program staff and childcare services for program participants. Entering and tracking data, issuing and monitoring reports on program activity. Data tracking includes monitoring large quantities of data related to services and referrals provided. Administrative tasks may include community-facing assistance to community members and clients who seek services, developing and maintaining resource lists, developing materials and supporting other program activities as needed to ensure the delivery of high-quality programs and services.

Major Areas of Responsibility, include but are not limited to :

Duties / Responsibilities :

• Answers and Screens incoming telephone calls. Responds to requests for information and provides assistance to callers.
• Provides coverage of clerical staff as needed, which includes answering phones, greeting and registering clients.
• Drafts financial, statistical narrative reports. Compiles data and information for program and keeps program policy and procedures updated.
• Responsible for data management including filing, copying faxing, work processing, data entry and managing / tracking large quantities of data. Transfer manual data into computer via MS Excel.
• Prepares memoranda, updates and distributes notices and information to staff as requested.
• Develops Power Point presentations, designs templates, designs fliers and educational material in MSWord & PDF.
• Maintains complete and accurate administrative files / documents, records, calendars, logs and other documents.
• Processes work orders assigned by supervisor.
• Review / screens employment applications, coordinates interview schedules, and performs other HR duties.
• Maintains staff and department licensing information as well as department and administrative manuals.
• Coordinates and schedules meetings, meeting spaces, trainings, and childcare. Includes preparing agenda, preparing facilities, tracking participants, and recording minutes.
• Other duties as assigned.

Minimum Job Requirements :

Knowledge, Skills, and Abilities :

Education and Experience :

Physical Requirements :

Salary : $27.99 - $31.65 per hour