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Assistant Administrative
Assistant AdministrativeJetBlue • Boston, MA, United States
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Assistant Administrative

Assistant Administrative

JetBlue • Boston, MA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Position Summary

The Assistant Administrative Inflight will provide administrative and staff support to an assigned department. The duties of the position include supporting the Operations Managers, crewmembers, general administrative tasks, receptionist and project-based work.

Essential Responsibilities

  • Process all Inflight Leaves of Absence (in and out)
  • Maintain and track all Leaves of Absence
  • Maintain and audit base transportation
  • Support Operations Managers with daily tasks and projects
  • Support Inflight Supervisors with specialized base project requests
  • Update and audit base crewmembers' travel documents
  • Liaison for crewmembers, crewleaders, Risk Management and business partners to gather information and complete and track Worker's Compensation claims and processing of the required workflows
  • Interface with CrewPlanning, Crew Services, Benefits, and CrewTravel to ensure crewmembers are active in their systems when returning to work
  • Update the base Offline List monthly to reflect current Leaves of Absence and ensure proper crewmember bid ability
  • Maintain the upkeep of the base crewmembers' electronic files
  • Ensure the office and crew lounge space is organized and supplied with necessary items
  • Responsible for general administrative tasks; may include answering telephones, filing, copying, sorting and distributing daily mail and maintaining daily task list
  • Plan and organize meetings / appointments / conferences; create meeting agendas and record meeting minutes
  • If Inflight Qualified : Must participate in the Inflight Leadership Visibility Program (ILVP) a minimum of four (4) times per year for Recognition Flying, Airport Visibility Support, Operational Support Flying, Leadership Presence Flying and / or Leadership Currency Flying
  • Coordinate travel arrangements for Operations Managers and process travel and meeting expenses
  • Assist with crewmember inquires by responding to direct requests for information or forwarding questions to appropriate parties or departments
  • Responsible for ordering and maintaining inventory for office and crew lounge supplies
  • Other duties as assigned

Minimum Experience and Qualifications

  • High School Diploma or General Education Development (GED) Diploma
  • One (1) year of experience in secretarial, clerical or administrative position
  • Strong knowledge of Microsoft Excel, Microsoft PowerPoint and Microsoft Word
  • Demonstrated strong work ethic, specifically areas of attendance and punctuality
  • Time and organizational management skills when dealing with constant time sensitive requests
  • Able to work flexible hours and be available for an emergency response on short notice
  • Available for overnight travel (10%)
  • Must pass a pre-employment drug test
  • Must be legally eligible to work in the country in which the position is located
  • Authorization to work in the US is required. This position is not eligible for visa sponsorship

    • Preferred Experience and Qualifications

  • Bachelor's degree preferred
  • Three (3) years of experience in secretarial, clerical or administrative position
  • Knowledge of Crew Trac and SharePoint
  • Excellent verbal and written communication
  • Excellent organizational and analytical skills
  • Excellent team spirit and motivation

    • Crewmember Expectations :

  • Regular attendance and punctuality
  • Potential need to work flexible hours and be available to respond on short notice
  • Able to maintain a professional appearance
  • When working or traveling on JetBlue flights, and if time permits, all capable Crewmembers are asked to assist with light cleaning of the aircraft
  • Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion and Fun
  • Promote JetBlue's #1 value of safety as a Safety Ambassador, supporting JetBlue's Safety Management System (SMS) components, Safety Policy and behavioral standards
  • Identify safety and / or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue's confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
  • The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.

    • Equipment :

  • Computer and other office equipment
  • Office phone

    • Work Environment :

  • Traditional office environment
  • Variable hours that include evenings, weekends, and holidays

    • Physical Effort :

  • Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)
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