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Administrative Coordinator
Administrative CoordinatorClinpath Diagnostics • Phoenix, AZ, US
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Administrative Coordinator

Administrative Coordinator

Clinpath Diagnostics • Phoenix, AZ, US
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JOB SUMMARY :

  • Hours : Monday-Friday 8 : 00am-5 : 00pm Office Location :  424 S 56th St, Phoenix, AZ 85034 The Administrative Coordinator provides administrative and clerical support for Clin-Path Associates (CPA).
  • This in-office position supports daily operations and assists Pathologists and administrative staff to ensure efficient workflow.
  • The Administrative Coordinator performs a variety of routine tasks, maintains organized records, coordinates meetings and interviews, and contributes to smooth daily operations while upholding a professional and customer-focused environment.
  • This position operates in a professional clinical office setting and requires in-person presence.

Office hours are from 8 :

  • 00am – 5 : 00pm, Monday -Friday.

    • ESSENTIAL FUNCTIONS :

  • Provide administrative support to Pathologists, managers, and other staff as assigned.
  • Schedule interviews, coordinate meetings, and manage meeting logistics including room setup, materials, and follow-up communication.
  • Make and receive incoming and outgoing phone calls; provide professional assistance to internal and external callers.
  • Coordinate lunches, company parties, and other employee events as directed.
  • Assist with preparing meeting materials, agendas, and notes, and arrange catering when needed.
  • Distribute pathologist slides and related materials to appropriate staff in a timely and organized manner.
  • Order and maintain office and administrative supplies, including Staples and Costco orders, ensuring adequate inventory levels.
  • Order and replenish office and kitchen supplies; manage special requests from Pathologists.
  • Maintain a clean, organized, and professional office environment, including common and break areas.
  • Sort and distribute incoming mail and deliveries; ensure timely routing of correspondence.
  • Prepare and update schedules, forms, and basic reports as directed.
  • Provide support with document formatting, data entry, and the use of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Maintain organized systems for files, supplies, and general office operations.
  • Assist with maintaining and updating company templates and administrative procedures.
  • Prepare and maintain daily schedules using QGenda; post updates for staff visibility.
  • Handle confidential information with discretion and maintain a professional demeanor at all times.
  • Perform other related duties as assigned..
  • Additional Functions (as assigned) Assist with document reviews, data entry for quality assurance, or other administrative projects.
  • Support departmental initiatives, special assignments, or company events as requested by leadership.
  • Participate in employee engagement activities, i.e.
  • CPA employee birthday emails and company events Assist with IT service requests for SQL and CPA systems; submit tickets for new employees.
  • Prepare onboarding manuals and coordinate badge requests for new Pathologists.
  • Distribute and track pathologist cases using LabOS and Excel; update patient charts in as applicable.
  • Scan and process consult sheets; correlate documents with Client Services.
  • Upload on-call schedules to scheduling platform; serve as backup for AZ Donor Network on-call schedule entries.
  • Follow up on sendouts to ensure addendums are finalized.

    • Minimum Qualifications :

  • Two years of administrative or clerical experience in an office environment; healthcare experience preferred.
  • High School Diploma required; Associate degree preferred.
  • Proficiency in Microsoft Office Suite and ability to learn new systems quickly.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Professional and customer-service-oriented demeanor.
  • Ability to handle confidential information appropriately.
  • Knowledge of medical terminology is a plus.

    • Work Environment :

  • The work environment characteristics described here are representative of those and employee encounters while performing the duties of this job.
  • Clin-Path provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and gender identity.
  • Clin-Path complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

    • This applies to all terms and conditions of employment including, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.   Benefits :

  • Clin-Path Associates offers nationally competitive compensation and benefits.
  • Our benefits program provides a comprehensive array of services to our employees including, but not limited to health insurance (Primarily covered by the company), dental insurance (100% covered by the company) vision insurance, paid time off, and retirement contributions (401k).
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