Accounts Receivable Manager

Job Details :

Accounts Receivable Manager - Law Firm - Hybrid - $100-125k - Hybrid

• Prior / current law firm industry experience is 100% required!

As an Accounts Receivable (AR) Manage, you will oversee the firm's billing, collections, and cash application processes, with a critical focus on maintaining client relationships and optimizing cash flow.

Job Description

The Accounts Receivable Manager is responsible for the overall management of the firm's accounts receivable and collections functions. This role ensures timely and accurate client billing, proactive collection of outstanding balances, adherence to firm financial policies, and a high level of client service. The manager will lead the AR team and collaborate closely with billing attorneys, partners, and the finance department to achieve cash flow and financial objectives.

Key Responsibilities

Management & Leadership

Lead, mentor, and manage the Accounts Receivable and Collections team, including delegation of tasks, performance evaluations, and training.

Set and monitor team goals and KPIs Days Outstanding, Collection Realization Rate).

Develop, implement, and enforce firm-wide billing and collections policies and procedures.

Billing & Invoicing Oversight

Oversee the entire client billing cycle, ensuring invoices are prepared accurately, adhere to client agreements, and are distributed promptly

Work with attorneys to manage complex billing arrangements, including flat fees, contingency, and blended rates.

Ensure compliance with all ethical and regulatory requirements regarding client trust / IOLTA accounts.

Collections & Cash Management

Develop and execute comprehensive collections strategies for a portfolio of accounts.

Proactively follow up on overdue accounts with clients and / or opposing counsel in a professional manner to facilitate timely payment.

Serve as the primary point of contact for resolving complex client billing and payment disputes while preserving the attorney-client relationship.

Oversee the accurate and timely application of cash receipts to client accounts.

Manage write-offs, credit balances, and recommended bad debt reserves.

Reporting & Analysis

Prepare and analyze AR aging reports, providing regular, detailed status updates and collection forecasts to firm leadership and billing partners.

Facilitate monthly or bi-weekly AR review meetings with billing attorneys and partners to discuss aging balances and strategize collection efforts.

Analyze trends in payment delays and recommend process improvements to accelerate cash conversion.

Assist with month-end and year-end close processes, reconciliations, and internal / external audits.

Process Improvement & Systems

Identify opportunities to streamline and automate AR and collections workflows using legal billing and accounting software.

Maintain and optimize the firm's legal billing and collection systems Elite, Aderant, 3E etc.).

Ensure that all collection activities comply with relevant legal and financial regulations.

Qualifications & Skills

Education & Experience

Bachelor's degree in Accounting, Finance, or a related field (preferred).

Progressive experience in Accounts Receivable, including mangement / supervisory experience.

Technical Skills

Expert proficiency with legal billing software Aderant, Elite, 3E, Juris, etc.).

Advanced proficiency in Microsoft Excel (pivot tables, complex formulas, data analysis).

Strong understanding of accounting principles (GAAP) as they relate to accounts receivable and revenue recognition.