Payroll Specialist

Job Description

Job Description

Location(s) :   Encinitas / San Diego

Practice / Department : Finance

Internal Title : Payroll Specialist

Work Environment : On-site

Compensation : $36-$38 hourly

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.

Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.

Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.

Learn more about our award-winning culture , the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape. Who You Are As an employee-owner , you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.

Like all Dudekians, you are curious and solution-oriented , with the ability to adapt quickly to changes and approach challenges with a spirit of innovation . How You’ll Make an Impact Dudek is seeking a detail-oriented and organized Payroll Specialist to support accurate, compliant, and timely payroll processing across multiple states. This role is ideal for someone who brings strong payroll knowledge and a hands-on understanding of day-to-day processes, including weighted average overtime calculations, wait time rules, payment workflows, and check life cycles.

You’ll work closely with our accounting, benefits, and HR teams to ensure seamless payroll operations and excellent service to our employees. We’re looking for someone who sees payroll as a long-term career path and takes pride in getting the details right while contributing to a collaborative, people-focused team.

Work Environment : This position is on-site and will require employees to be in office 5 days a week during regular business hours.

Duties and Responsibilities

• Payroll Processing : Oversee and execute end-to-end payroll processing for 900+ employees accurately and on time. Review and verify payroll data for completeness and accuracy. Ensure timecards are submitted by the employees prior to payroll processing. Process payroll adjustments, including calculating retro and missed payments due to salary changes, bonuses, commissions, and deductions. Handle complex payroll issues and resolve discrepancies promptly.
• Payroll Compliance : Responsible for reviewing and ensuring accurate and timely W2 issuance and filings. Review’s stale dated payroll checks, as needed. Reconcile payroll-related accounts.
• Taxation and Reporting : Understanding and review of payroll taxes, garnishments, and other withholdings for accuracy, and government compliance then ensures accurate preparation and timeline remittance of payroll taxes, garnishments, and other withholdings. Responsible for payroll tax-related activities, including accurate calculation and submission of payroll taxes, and reconciliation of tax discrepancies.
• Audit and Documentation : Prepare for and assist with payroll, audits such as Workers' Comp and 401k annual audits, ensuring all necessary documentation and records are readily available and accurate. Maintains thorough documentation of all support for all filings.
• Communication : Work closely with the HR department to ensure accurate employee data. Address employee payroll inquiries and resolve issues in a timely manner.
• Continuous Improvement : Oversee and updating Dayforce Ceridian payroll module Stay current with payroll and benefit regulations, industry best practices, technological advancements to recommend and implement process improvements.

Minimum Qualifications

Preferred Qualifications

Compensation : $36-$38 hourly

Working Conditions

Environment

Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following :

Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

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