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Legal Assistant
Legal AssistantBeacon Hill • Tallahassee, Florida
Legal Assistant

Legal Assistant

Beacon Hill • Tallahassee, Florida
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Responsibilities

  • Managing legal documents
  • Creating and formatting documents
  • Editing and tracking (i.e. "redlining") document
  • Managing internal and client deadlines
  • Assisting Real Estate paralegals to prepare attorney(s) for closings
  • Preparing closing binders / post-closing
  • Working with title insurance companies to satisfy commitment requirements
  • Preparing and filing of legal documents with state, county, appellate, and federal courts, and in Florida administrative proceedings (e-filing knowledge is a must)
  • Arranging for delivery of legal correspondence to clients, court and agency officials
  • Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, case deadlines, etc.)
  • Manage IP database
  • Making travel arrangements
  • Performing a variety of administrative functions such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, entering attorney time and answering phones
  • Organizing and maintaining paper and electronic files

Requirements

  • Knowledge of federal, state and county court rules and e-filing procedures
  • Familiar with Florida government branches
  • Must have excellent proofreading, document formatting, and redlining skills
  • Must be punctual, meticulous, organized, proactive, reliable and self-motivated
  • Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously
  • Must have excellent verbal and written communication skills
  • Must have working knowledge of Microsoft Outlook, Adobe, Excel and advance working knowledge of Word functions.
  • Ability to work with a database
  • Ability to work in a face paced team environment while maintaining a professional demeanor
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