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Contract Administrator
Contract AdministratorPharmavise Corporation • Maple Grove, MA, us
Contract Administrator

Contract Administrator

Pharmavise Corporation • Maple Grove, MA, us
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Job Description

This is a remote position.

We are seeking an experienced Contract Administrator to support contract development, review, and negotiation activities for a leading organization in the medical device and life sciences industry . The ideal candidate will have hands-on experience preparing and managing various contract types particularly clinical study agreements, vendor contracts, and service agreements within a fast-paced, global, and regulated environment. This position requires strong attention to detail, understanding of legal and business terms, and the ability to collaborate effectively across cross-functional teams, including Legal, Clinical, Regulatory, Risk Management, and Global Operations .

Key Responsibilities :

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  • Draft, review, and negotiate a high volume of clinical study agreements and related legal documents , using approved templates and established contracting practices.
  • Manage the end-to-end contracting process, coordinating with internal stakeholders and external vendors to ensure timely execution.
  • Evaluate proposed contract redlines from clinical sites and vendors; revise terms in accordance with company standards and applicable regulations.
  • Collaborate with Legal, Risk Management, Clinical, and Regulatory teams to identify and resolve contract issues efficiently.
  • Track and prioritize multiple contract requests in a high-volume, deadline-driven environment .
  • Maintain accurate and organized records in the contract management system and Microsoft Teams folders.
  • Oversee the proper execution, filing, and archiving of all agreements and related documentation.
  • Monitor active study agreements and maintain contract status spreadsheets or dashboards.
  • Identify and recommend process improvements to enhance efficiency and compliance in the contracting process.
  • Provide administrative support for team meetings, including scheduling, minute-taking, and follow-up tracking.

Must-Have Qualifications

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  • Bachelor’s degree and professional experience in contract administration, legal operations, or clinical contracting within a medical device, pharmaceutical, or biotech environment; OR
  • Strong understanding of clinical contracting terms, conditions, and negotiation principles (non-negotiable).
  • Demonstrated ability to review and redline contracts, applying a practical, business-oriented approach to risk and compliance.
  • Excellent organization and prioritization skills, with the ability to manage multiple contracts and deadlines simultaneously.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat , with advanced Word and Excel skills.
  • Exceptional written and verbal communication skills and professionalism in dealing with global stakeholders.

    • Preferred Qualifications

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  • Prior experience in a medical device or life sciences organization (strongly preferred).
  • Familiarity with contract lifecycle management (CLM) systems and document management tools.
  • Experience coordinating between Legal, Clinical Operations, and Contract Research Organizations (CROs) .
  • Proven ability to work independently in a high-volume, fast-paced, and compliance-driven environment.
  • Detail-oriented, proactive, and able to identify opportunities for process optimization and standardization.

    • This is intended for inclusion in Pharmavise’s talent database to build a qualified pool of professionals for future medical device client requisitions.

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