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Event Transportation Manager
Event Transportation ManagerQuintEvents • Charlotte, NC, US
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Event Transportation Manager

Event Transportation Manager

QuintEvents • Charlotte, NC, US
[job_card.variable_hours_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Salary : The Role :

AsManager, Event Transportation, you will lead the planning and execution of high-profile event transportation programs across the United States, Canada, and Mexico. You are accountable for the full lifecycle of each project,from proposal development and vendor negotiations to on-site delivery and post-event evaluation. Acting as the primary operational contact for clients and suppliers, you ensureGoHammerheadsglobal guest experiencestandardsare consistently met. You will also play a key role in mentoring junior team members and shaping the operational growth ofGoHammerheadsU.S. division.

Core Responsibilities

  • Lead the planning, budgeting, and delivery of event transportationprograms ;
  • Oversee and mentor one direct report and multiple temporary staff during eventperiods;
  • Negotiate and manage vehicle supplier relationships, contracts, and service-levelexpectations;
  • Own the accuracy of data in the CRM system and ensuretimelyreporting toleadership;
  • Build andmaintainrelationships with clients,transfer their goals intooperationalexcellence ;
  • Prepare and present financial summaries, proposals, and post-eventreports;
  • Collaborate with GHHsoffice in The Netherlandsto align best practices and knowledge transfer.

Pre-eventplanning

  • Manage procurement process and ensure compliance with regulations and brandstandards;
  • Develop comprehensive transportation plans for each event, including staffing, routing, contingency, andcommunications;
  • Lead internal and external kickoff meetings to define expectations, budgets, anddeliverables;
  • Coordinate signage, uniforms, and branding elements in collaboration withoperations team

    • On-siteleadership

  • Lead on-site teams (staff, vendors, and drivers) toexceedguestexpectations ;
  • Serve as the main client-facing representative on location, resolving challengesproactively ;
  • Monitor performance metrics and make immediate decisions tooptimizeservicedelivery ;

    • Post-eventreview

  • Conductdebriefsessions with internal teams, vendors, and clients toidentifyimprovements ;
  • Prepare post-event financial summaries and feedbackreports;
  • Contribute to process and template improvements that enhance future event delivery.

    • Qualifications / Skills

  • Bachelors degree in hospitality, business administration, or event management preferred, but we do encourage people with anyBachelorsdegree toapply;
  • 4+ years experiencewithorganizing or producing (sports) events (e.g.NCAA, Minor League, Major League, global tournaments);
  • OR 4+ years experience inAccountManagement or Sales, with an operations / logisticsaspect ;
  • Experiencemanaging budgetsbetweenUSD $250,000and$1,000,000 ;
  • Experience managinga minimum of 2 direct reports or 10 reports in a project / eventteam;
  • Have a valid drivers license and feel comfortabledrivingatbusy (city)destinations;

    • Proficient computer skills including but not limited to :

  • Excel (you know how to create pivot tables, useVLOOKUP, create budgets)
  • PowerPoint (can effectively prepare presentationswith comprehensive storyline)
  • CRM software (e.g.Salesforce,Airtable)

    • Physical Demands

  • Prolonged periods sitting at a desk and working on acomputer;
  • Extensive walking and standing for periods greater than 12 hours while atevents;
  • Must be able tolift upto 25 pounds
  • Full-time in-person based in the Charlotte, NC office
  • Requires flexibility to work long hours and weekends, asneeded;
  • Ability to travel up to30%;
  • Willingand eligible to travel internationally.
    • [job_alerts.create_a_job]

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