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Chief of Staff — Ultra-Exclusive Family Office (Irvine, CA)
Chief of Staff — Ultra-Exclusive Family Office (Irvine, CA)Alliance Resource Group • Irvine, CA, United States
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Chief of Staff — Ultra-Exclusive Family Office (Irvine, CA)

Chief of Staff — Ultra-Exclusive Family Office (Irvine, CA)

Alliance Resource Group • Irvine, CA, United States
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  • [job_card.full_time]
[job_card.job_description]

What Makes This Role Exceptional

This is far more than standard executive support—it’s strategic partnership at the highest level. As the Chief of Staff of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.

Key Responsibilities

  • Strategic & Tactical Execution : Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
  • Proactive Anticipation : Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
  • Dynamic Coordination & Filtering : Manage a complex calendar and communications flow with discretion, clarity, and precision.
  • Executive Travel Orchestration : Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
  • Event & Off-Site Leadership : Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
  • Project Overflow Management : Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
  • Personal & Household Logistics : Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
  • Operational Agility : Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.

Core Skills & Proficiencies

Hard Skills

  • Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
  • Highly proficient in Excel for reports and data management, without needing complex macros
  • Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
  • Tech fluent on both Mac and PC, with practical troubleshooting abilities
  • Experienced with expense systems like Concur (or equivalents)
  • Familiar with collaboration platforms : SharePoint, OneDrive, etc.
  • Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
  • Quick to master new technologies and internal systems
  • Prior exposure to supporting Board of Directors is highly valuable

    • Soft Skills

  • Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
  • Meticulous attention to detail—anticipating errors before they surface
  • Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
  • Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
  • Agile and resilient under pressure—fluidly pivoting as priorities shift
  • Effective research and networking—you know who to ask or where to look to get things done
  • Deep professional discretion—trusted with sensitive and confidential matters
  • "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
  • Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one

    • Ideal Candidate Profile

  • Bachelor’s degree or higher
  • Minimum of 5 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
  • A Career Executive Assistant —this is your calling, not a launchpad for something else

    • Why Elite Candidates Will Be Drawn to This Role

  • A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
  • Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
  • A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
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