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Payroll Tax Specialist
Payroll Tax SpecialistLancesoft • Research Triangle Park, NC, US
Payroll Tax Specialist

Payroll Tax Specialist

Lancesoft • Research Triangle Park, NC, US
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Key project deliverables :

  • Complete state and local tax account reviews and updates : establish new registrations, close obsolete accounts, and ensure correct account ownership and contact info.
  • Reconcile outstanding state deposits and filings and resolve any delinquent items or notices.
  • Provide end-to-end support for year-end W-2 process : validate employee tax data, coordinate W-2 production with payroll vendor / system, prepare W-2c corrections if needed, and produce a remediation plan for exceptions.
  • Document all changes, step-by-step procedures, and handover materials for internal payroll / HR teams.
  • Deliver a final project report summarizing work completed, open items, recommended process improvements, and estimated effort to maintain compliance going forward.

Responsibilities (project-mode) :

  • Triage and resolve state tax notices and registration issues within agreed SLAs.
  • Configure or update state registrations in payroll systems or with vendor support;verify withholding and SUI account mappings.
  • Coordinate with Payroll, HR, Finance, and external payroll vendor(s) to align timeline and responsibilities for W-2 production.
  • Run validation checks on employee wage and withholding data;prepare correction plan for any inaccuracies.
  • Train or upskill internal payroll staff on new / updated processes and produce a concise runbook.
  • Maintain secure, audit-ready documentation of filings, payments, and communications.

    • Success criteria / KPIs :

  • All targeted state registrations updated / created and reconciled by the agreed project end date.
  • Notices resolved or under active remediation with documented next steps.
  • Complete, clear handoff documentation and knowledge transfer session delivered.

    • Required qualifications :

  • 5+ years of payroll tax or payroll operations experience, with multistate exposure.
  • Proven experience handling state tax registrations, SUI accounts, and W-2 year-end processes.
  • Strong familiarity with Workday payroll and vendor coordination.
  • Excellent documentation, stakeholder communication, and project-focused execution skills.

    • Preferred :

  • Certified Payroll Professional (CPP) or equivalent.
  • Prior experience as a contractor or in short-term project engagements.
  • Experience resolving state tax notices and working with state agencies.
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    Payroll Tax Specialist • Research Triangle Park, NC, US

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