Procurement Analyst - Experienced

Job Description

The Procurement Specialist 2 manages the procurement process for assigned categories of spend for all facilities of the Health System. The position is responsible for reviewing orders, working with vendors and departments; examining price, suitability, and availability of items or services while comparing specifications, and reviewing alternatives to request to fulfill value analysis or other objectives. This position relies on experience and judgment to plan and accomplish goals under minimal supervision and may lead/direct the work of others.

Responsibilities

• Order Placing & Tracking Purchases products, services, and equipment through a computerized system. Prepares analysis for Product Analysis Committee reviews as appropriate. Resolves issues related to orders which include discrepancies of pricing, receiving, freight issues, service approvals and order discrepancies. Reviews requested orders to ensure completeness, accuracy, and compliance with existing, policies and procedures. Reviews requests which vary from approved standards and sources the most cost-effective vendor. Open invoice issues consisting of price, quantity, receiving, or other related differences that have caused the invoice not to close out the purchase order. Work with accounting to get these invoices taken care of. Negotiates to ensure non-contracted items are procured from the most cost-effective source.
• Vendor Relations & Customer Support Interviews potential vendors and evaluate services and capabilities on behalf of customer Serves as a liaison between customers and vendors. Handles customers inquiries and problems in a timely and efficient manner. Meets with customer on a regular basis. Meets with vendors for resolving service-related issues.
• Research and Analysis Research requests to ensure compliance. Research product lines, prices, product sources, and other relevant information. Organizes, updates and research customer history files and records to ensure accurate and timely maintenance of data in MMIS. Evaluates research findings and negotiations in order to make independent decisions on matters. Analyzes data/services and determines which partner shall provide optimal total delivered value.
• Proposals/Contracts Prepares quotation/proposal requests from vendors and compares quotes with the specifications and availability of items. Analyzes GPO contracts and makes recommendation regarding participation. Interprets and evaluates contract provisions. Makes improvements as required. Approves and submits price increases provided for in contracts and makes changes as necessary and appropriate. Participates on Product Analysis Committees to identify contracting and standardization opportunities. Analyzes contracts and makes recommendation regarding participation.
• Strategic & Lead Responsibilities Effectively leads the team in the absence of the Supervisor. Acts as a lead/mentor for the team. Participates in higher-level projects.
• Other Duties as Assigned Responds to emergency request to ensure optimal customer service. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Maintain competence through attendance at job-related educational programs.

Qualifications

• 6 years of related job experience
• High school diploma or equivalent; (Bachelor's degree substitutes for 4 years of required experience)