Division Accounting Associate

Description

The Division Accounting Associate will provide excellent customer service to all departments, vendors and customers. Works in a team setting with other staff to accomplish mutual departmental objectives across the entire Division. Serves as the focal point for the coding and processing of all vendor and customer invoices.

Responsibilities :

• Monthly invoicing of additional customer charges such as excess electric and HVAC generated by monthly meter reports and customer requests
• Provide administrative / troubleshooting support to HVAC Technicians for HVAC calls, EMS controls, and energy conservation efforts.
• Develop and submit RFP's utilizing Prism Bid Management.
• Track and maintain HVAC service agreements
• Maintain Genea database for lease and after-hours HVAC rate updates.
• Receive and distribute all fit up drawings for HVAC review
• Distribute vendor invoices to department members via electronic payables system.
• Assist with coding property operating and G&A expenses according to budgets and Purchase Orders through Payables system
• Process Construction vendor invoices only after ensuring that payment is being made in accordance with the approved job budget, Purchase Orders, Contracts, and Change Orders
• Review and update contracts and change orders in Contract Management System.
• Monitor and track the spend of construction tenant improvement and building improvement jobs with the respective project manager.
• Process job close-outs and billings for tenant improvement and building improvement jobs handled by the construction department
• Responsible for completing all documents regarding move-in and move-outs as submitted by Property Managers.
• Keep roof warranty notebook current and provide information when requested.
• Assist division teammates with running and analyzing financial reports including key performance indicators and account review
• Research vendor inquiries. Maintain Vendor information, and assist with new vendor set-up, certificates of insurance and credit references..

Qualifications :

Work requires an individual who has demonstrated the ability to organize and prioritize multiple competing tasks. Must have a high level of interpersonal skills, tact and diplomacy and demonstrate the ability to work in a team oriented environment. Must possess excellent verbal and written communication skills and organization skills. Being detail oriented with strong customer service skills is required.

Education / Experience :

Associate Degree in Accounting or related field required, Bachelor's Degree preferred. Minimum three years of accounts payable, accounts receivable, and administrative experience. Must be proficient in Microsoft Office suite.

Work Environment :

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones and photocopiers.

Physical Requirements :

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is of a general office nature; while performing the duties of this job, the employee is regularly required to talk, hear, and see; required to use arms and hands to reach and handle; typing on computer keyboard and using phone required. Ability to read, understand, and to communicate information and ideas clearly in writing and orally required. The employee may occasionally need to climb, balance, stoop, kneel, or crouch; and lift and / or move up to 10 pounds.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

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