Project ManagerIPG Health • New York, NY, United States

Project Manager

IPG Health • New York, NY, United States

[job_card.30_days_ago]

[job_preview.job_type]

[job_card.full_time]

[job_card.job_description]

Job Description

Job Title : Project Manager

JOB SUMMARY :

The Project Manager owns and manages the full range of client deliverables for an assigned brand, from project planning to final delivery, ensuring timely, high-quality, and budget-conscious execution. The PM is a creative problem solver whose expertise allows them to guide development efforts for multichannel tactics. The PM collaborates cross-functionally with agency departments, including Account Management, Finance, Production, Creative, Editorial, Technology, and Strategy. Whether it's advising on the feasibility of creative concepts, planning resource assignments, ensuring priorities are managed in alignment with Account Management, identifying bottlenecks and proposing solutions ahead of time, the only thing certain is that no one day is ever the same.

ESSENTIAL FUNCTIONS :

Project Management : Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
Cross-Functional Collaboration : Supports and communicates with the cross-functional team by tracking and sharing the process and progress of projects.
Administration : Maintains a timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES :

Project Management

Owns and manages mid-complexity, multichannel project deliverables from concept to deployment under the guidance of the Senior Brand Project Manager, providing direction and vision as needed.

Follows and enforces internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.

Speaks to pertinent information during internal status meetings to provide updates or changes in project plans.

Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.

Acts as point-of-contact for project-related routing; accountable for quality control, preparing projects, accuracy, and timely execution.

Manages 3rd party vendors and client digital team relationships, collaborates on timelines, and identifies challenges and risks to stay on schedule.

Ensures distribution of job numbers, enters project estimates, and runs / circulates various reports, including financial and timesheet reports.

Proactively escalates and suggests solutions to project-related issues to management.

Supports senior project managers / supervisors / associate directors regarding the scope of work development and requirements.

Participates in the review of financial output reports, incoming briefs, and timelines / estimates.

Participates in discussions related to process optimization.

Can be client-facing as a content matter expert around timing and estimates to answer potential project questions.

Cross-Functional Collaboration

Demonstrates understanding of and maintains relationships with different agency departments, including Editorial, Account, Finance, Creative, Technology, and Strategy.

Communicates ideas and messages professionally and effectively across multiple mediums (e.g., verbal, written), tailored to the audience.

Informs team members regarding the start of new projects, upcoming deadlines, quality control, revisions, and next steps.

Proactively approaches the supervisor with new ideas and suggestions for personal career growth and team efficiencies.

Supports new business activities as needed.

Helps and supports the training of junior team members.

Participates in finance meetings by attending, contributing, and implementing takeaways in collaboration with the Account.

Solves project or client challenges in tight collaboration with internal stakeholders.

Administration

Keeps accurate, organized files of past and present projects as per agency-established protocols.

Demonstrates a detail-oriented and organized approach to daily responsibilities.

Completes timesheets, expenses, and all other administrative duties accurately and on time.

EDUCATION : DEGREE / DIPLOMA

Bachelor's (Preferred)

LICENSES & CERTIFICATIONS :

N / A

EXPERIENCE :

MINIMUM EXPERIENCE AREA OF EXPERTISE REQUIRED / PREFERRED

3+ years - Project Management, Production or Marketing Operations / Administration, or related field (Required)

Any experience in Pharmaceutical Marketing and Advertising (Preferred)

KNOWLEDGE, SKILLS, & ABILITIES :

Software :

Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform.

Proficient with Adobe Acrobat.

Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) is a plus, but not required.

Basic knowledge of financial management tools (e.g., SAP or equivalent) is a plus but not required.

Project management knowledge for multichannel production is a plus, but not required.

Basic organizational skills.

Strong verbal and written communication skills.

Basic financial aptitude.

Competencies :

Collaboration : Works effectively in a team to build and foster a collaborative environment.

Multitasking : Juggles and prioritizes competing tasks and deliverables.

Problem-Solving : Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.

Engaged / Motivated : Attentive, proactive, and shows interest in the subject.

Attention to Detail : Self-edits work and has a sharp focus on small details.

Communication : Shows interest in the subject; expresses ideas accurately and clearly.

Organization : Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.

Interpersonal Skills : Works effectively in a team environment and builds relationships.

Salary

$60,000 - $80,000

The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current / former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's / applicant's background, pertinent experience, and qualifications.

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