Associate Director, Programming and CommunicationsThe University Of Chicago • Chicago, IL, United States
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Associate Director, Programming and Communications
The University Of Chicago • Chicago, IL, United States
[job_card.variable_days_ago]
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- [job_card.full_time]
[job_card.job_description]Working closely with the Executive Director of Strategic Communications, identifies, develops, writes, produces, edits, and promotes multimedia content for the full range of the Division’s media and channels, including the website Tableau, social media, email, and University-wide publicity outlets. Working closely with the Director of Digital Communications, helps deploy content across the Division’s array of digital media, including the web CMS Drupal, social media, e-mail, and marketing accounts. Working closely with the Executive Director of Strategic Communications, helps maintain an active editorial calendar for the team. Helps manage the work of student writers and content creators, including editing and feedback. Provides guidance to staff and faculty on communications-related activities. Provides full-service communications support when deemed appropriate by the Executive Director of Strategic Communications. Partners with colleagues in the Office of Advancement to produce advancement-related communications such as the annual digital and printed holiday card. Manages the work of external vendors, such as graphic designers, photographers, videographers, etc. Plans, organizes, and manages events including Arts and Humanities Day, Berlin Family Lecture Series, Paleography and the Book Lecture, decanal sponsored events, lectures, and other divisionally sponsored events. Handles logistics, travel, catering, set-up / take-down, etc. Manages the work of external vendors, such as photographers, videographers, caterers, etc. Partners with colleagues to support shared events including Division Convocation Ceremonies. Develops and executes communications and marketing plans for events and programs, including internal and external facing outlets (e.g., media, invitations, brochures, emails, response forms, posters, etc.). Develops and maintains strong relationships with internal and external stakeholders to maximize the impact of programming efforts. Collects and analyzes post-event metrics and feedback. Shares findings with leadership. Identifies and implements improvements to maximize the impact of programming efforts. Working in partnership with the Executive Director of Strategic Communications and the Director of Digital communications, participates in developing strategic planning for marketing and audience engagement for the division-owned channels, as well as ongoing integration with marketing and communication teams within individual units and departments. Working in partnership with the Executive Director of Strategic Communications and the Director of Digital communications, participates in convening and advising a division-wide working group to optimize the impact of events and programming by fostering action-oriented dialogue around things such as identifying and engaging key audiences, codifying best practices, and working with preferred vendors. Periodically helps perform assessment of AHD programming and communications in the context of peer university and other public-facing cultural organizations. Working in partnership with the Executive Director of Strategic Communications, performs financial tasks such as generating purchase orders; coding, tracking, and reconciling expenses, and paying vendors. Manages financial tracking spreadsheets. Maintains facilities and inventory of communications related supplies. Manages the work of vendors who help produce content and collateral in service of programs and communications, such as designers, printers, videographers, and photographers. Recruits, trains, and supervises student event workers and office student intern. Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others. Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise. Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event. Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others. Performs other related work as needed. 4+ years in higher education roles with a large portfolio of written and spoken communications, developing audiences, managing events, or college-level teaching in humanistic fields. Portfolio of content that translates specialized knowledge for general audiences. Proven ability to understand and navigate a large, multi-tiered university environment. Background working with diverse audiences and organizing large public events. Proficiency with computers and software applications, such as Excel, Word, Graphic Design programs, Web CMS (e.g., Drupal, Wordpress, etc.), email platforms, etc. Interest in and willingness to stay abreast of evolving communication tools, technologies, and trends. Broad understanding of humanistic fields, with some advanced training in a particular discipline. Translate specialized knowledge for broad audiences. Excellent oral and written communications skills. Coordinate the work of others. Project management skills. Train others. Budget management skills. Presentation skills. Interviewing skills. Interpersonal skills. Customer services skills. Quantitative skills. Problem-solving skills. Decision-making skills. Work independently and as part of a team. Organizational skills. Creativity. Flexibility. Maintain confidentiality. Work on multiple projects simultaneously, set priorities, and meet deadlines. Familiarity with the University of Chicago and the city of Chicago.When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here
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