IT Analyst - Technology Project Coordinator

Position Overview:

The Technology Project Coordinator (TPC) is a technical representative, charged with assisting the Technology Project Management Team in addressing the needs of bond funded technology projects. This position will serve as a supporting resource for Technology Project Managers in managing and maintain project documentation, scheduling meetings, and serving in an overall coordination capacity to successfully complete bond funded projects. The TPC will support the Technology Project Management team by responding to technology project requirements and providing the necessary support to successfully deliver projects on time and on budget. The TPC will need to align technology projects with construction and engineer efforts to ensure a complete and functional system is in place for the client. Additionally, there will be opportunities for the TPC to lead technology projects from planning through completion. The TPC will manage and coordinate the implementation of complex technology projects, identify and coordinate with project team to resolve technical issues, develop project presentations, including but not limited to the following project types:

Networking and Communications

Physical Security

Audio Visual Classroom Technologies

VoIP and Telephony

Software Upgrades

Helpdesk and Workorder Systems

Wireless Deployment

Highspeed and Broadband Networks

Tasks include but not limited to:

Project Documentation:

• Project Initiation Forms

• Project Schedules

• Risk Identification and Mitigation

• Utilize Bluebeam and/or Revit to review drawings/specifications and perform takeoffs

Meeting Coordination:

• Schedule and coordinate meetings

• Create agendas and take meeting notes

• Coordinate with stakeholders to finalize meeting minutes

Project Execution:

• Coordinate with stakeholders to complete project tasks

• Provide timely status reports

• Organize project folders and documentation

• Create reports and presentations as needed

• Perform onsite project observation reports

• Coordinate with vendors and oversee installation

Position Description:

• Successfully support in the coordination of 5 to 10 projects simultaneously, ranging in value and complexity.

• Documents and reports all project data accurately and in a timely manner

• Successfully support in the delivery of technology projects on schedule and within budget

• Report and collaborate with Program Management Office and Technology Project Management Department on project matters

• Assist with the development of detailed technical scopes of work to support technology projects

• Review and coordinate the approval of technology project submittals.

• Coordinate with Asset Management to support asset tagging of technology equipment

• Coordinate with Accounting to process invoicing

• Track all project status and provide management reports as needed

• Update risks logs and identify risk mitigation plans

Other Details

Minimum Required Qualifications:

• 3 year of experience in management of multiple projects;

experience within a capital improvement programs and familiarity with relevant codes and standards

• Demonstrated experience working in construction environments

• Experience coordinating on multiple IT projects with differing complexities and size

• Experience with website management and dashboard tools

• Demonstrated experience installing low voltage cabling including broadband and internet services

• Experience with software such as Bluebeam and/or Visio

Preferred Qualifications:

• Experience in Community College Facilities

• Experience coordinating with contractors and subcontractors

• Experience integrating technology within construction and engineering projects.

• IT or project management certifications