Admin Assistant

Administrative Coordinator

We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.

Calendar Management : Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.

Meeting Support : Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.

Event Planning : Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.

Administrative Support : Handle printing, laminating, booking rooms, and ordering office supplies.

Team Coordination : Maintain seating charts and org charts; manage team swag orders.

Expense Management : Prepare and submit expense reports in a timely and accurate manner.

COI Collection : Track and collect Certificates of Insurance (COIs) as needed.

Interview Coordination : Assist with scheduling interviews and checking availability across stakeholders.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form.

Skills and requirements :

• Proven experience in an administrative or coordination role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Outlook, PowerPoint, and Excel.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information with discretion.
• Comfortable working in a fast-paced, team-oriented environment.