Administrative Coordinator

Logo:

Posting Number:

STA00274PO26

Job Family:

Administrative Support

Job Function:

Administrative Services

USC Market Title:

Administrative Coordinator

Link to USC Market Title:

https://uscjobs.sc.edu/titles/131932

Job Level:

P3 - Professional

Business Title (Internal Title):

Administrative Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

Office of General Counsel

Department:

OGC Office of General Counsel

State Pay Range:

G09

USC Market Range:

MRF - $52,526 $65,658 $78,789

Anticipated Hiring Range:

$52,526 - $78,789

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

• Standard schedule is Monday through Friday from 8:30am-5:00pm with one hour for lunch.
• Must be willing to work a flexible schedule in support of office needs.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement:

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary:

Organizes and conducts complex administrative duties for the Associate General Counsel. Prepare correspondence, schedule appointments, coordinate travel arrangements and answer phone lines; has the ability to multi-task. Assist with preparation of documents in response to requests from external agencies and the public. Assist with gathering information for Freedom of Information Act Request. Responsible for contract management functions including computerized logging/tracking and archiving of all University contracts and custodial file management. Responsible for maintaining office equipment.

Job Related Minimum Required Education and Experience:

• Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications:

• Familiarity with USC policies, procedures and systems is preferred.

Knowledge/Skills/Abilities:

• Must have excellent interpersonal and secretarial skills.
• Proficient with Microsoft Word and Excel.
• Skilled at handling confidential and/or sensitive information.
• Self-motivated.
• Ability to communicate effectively.

Job Duty:

Opens, dates and distributes mail to office staff. Answers main telephone lines for the department as well as other clerical and receptionist duties; including greeting the public and University officials. Responsible for the reorganization and maintenance of the office filing system including coding, listing, file preparation and filing and archiving.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Organizes and manages complex administrative duties for the Deputy Generals Counsel and Associate General Counsel including scheduling appointments, coordinating travel arrangements, preparing correspondence, assisting with the preparation of documents in response to requests from external agencies and the public; responsible for gathering documents in response to subpoenas and Freedom of information Act requests;.

Essential Function:

Yes

Percentage of Time:

15

Job Duty:

Responsible for office contract management database functions including computerized logging/tracking of all University contracts, and custodial file management, contract distribution, and providing up-dated contract information to the Office of the Board of Trustees for each Board meeting.

Essential Function:

Yes

Percentage of Time:

65

Job Duty:

Assist legal staff with computer and copier issues and the ability to navigate and process work through Peoplesoft and PeopleAdmin. Assists with payment of invoices. Supervises Office student assistant(s).

Essential Function:

Yes

Percentage of Time:

5

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

04/22/2026

Job Close Date:

05/11/2026

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 5, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting:

https://uscjobs.sc.edu/postings/205209

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.