Administrative Assistant (SOP)

Description

JOB SUMMARY : The Administrative Assistant is responsible for secretarial support for the LECOM School of Pharmacy Bradenton campus. Duties include but are not limited to managing schedules efficiently utilizing facilities scheduling appointments creating documents scoring examinations and managing other daily functions of the faculty addition performs other duties as assigned by the Associate Dean.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Promotes and preserves the mission of LECOM;
• Communicates promptly and efficiently with students faculty and staff when required to do so;
• Database management including but not limited to ExamSoft management;
• Maintains a variety of pharmacy information as word documents modifying and updating as and when required by the Associate Dean;
• Coordinates and monitors examinations for students being accommodated with extra time and / or reduced distraction settings;
• Prepares student examinations ensuring that the process occurs in a timely and efficient manner;
• Assists as necessary with special events (i.e. registration white coat ceremony interviews etc.);
• Covers receptionist duties on an as needed basis;
• Proctors exams on an as needed basis;
• Acts as departmental representative with faculty staff students and visitors in a professional friendly manner;
• Maintains FERPA and overall confidentiality concerning student information / grades and their security in accordance with applicable law and Institutional Policy and Procedure;
• Maintains professional appearance and pleasant demeanor at all times;
• Maintains a filing system for all correspondence and for all pertinent records answer phones takes messages and performs various daily correspondences on an as needed basis;
• Participates in designated Institutional activities;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in theLECOM Scholarship Auction;
• Commit to being a representative of LECOM by being actively involved in the community including but not limited to serving on Boards participating in community fundraisers and overall outreach; and
• Other duties as needed / assigned by the Associate Dean and / or his / her designee to maintain efficient and effective daily operations.

EEO / AA / M / F / Vets / Disabled

Minimum Requirements

KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS : Must possess required knowledge and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

MINIMUM QUALIFICATIONS : Education and experience equivalent to : a high school diploma GED or equivalent is required. An Associate or Bachelors Degree is preferred with a minimum of two (2) to three (3) years work experience in a business industry or higher education environment is preferred.

Required Experience :

Junior IC

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1