Executive Assistant

Executive Assistant
Job Number: 25-

Want to be part of the Energy Industry? ECLARO is looking for an Executive Assistant for our client in White Plains, NY.

ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If youre up to the challenge, then take a chance at this rewarding opportunity!

Project Overview:

• Responsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning.

Responsibilities:

• Perform administrative functions for the Business Unit.
• Responsible for coordination and oversight of all materials to be approved by these offices.
• Maintain an accurate up-to-date calendar for the Business Unit head.
• Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules.
• Ensure overall compliance and adherence to the guidelines, requirements of the Client administrative policies.
• Screen and respond to phone calls and email as appropriate.
• Coordinate Business Unit meeting arrangements including agendas, notes and follow-up.
• Responsible for the coordination of office space, tracking and planning.
• Review, prioritize and independently respond, where appropriate, to Sr. Management's email.
• Compose memos, transcribe notes, research and create presentations.
• Make travel arrangements and track appropriate approvals and resulting expenses.

Required Qualifications:

• Proven ability to independently exercise sound judgment and take initiative.
• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.
• Excellent ability to organize, multi-task and be detail oriented.
• Ability to proofread and edit documents with attention to detail.
• Recognize and maintain confidential information.
• Ability to operate effectively in a fast-paced environment with little supervision.
• Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments

If hired, you will enjoy the following ECLARO Benefits:

• k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Apply Now

Success!

Your application was successfully sent!