Administrative Assistant, Associate Dean of Undergraduate and Graduate Studies

Overview

An Administrative Assistant is being sought to support the Associate Dean of Undergraduate and Graduate Studies in the College of Education and ensure smooth functioning of their busy office.

Collaboration is vital in this role as the Administrative Assistant will work with numerous individuals across and outside of Penn State to complete these core responsibilities : administrative support to the Associate Dean, strategic planning assistance, curriculum proposal administration, academic integrity coordination, Graduate School policy interpretation, and event management.

Responsibilities

• Supporting the Associate Dean

Manage the Associate Dean's calendar, meetings, travel, and professional association roles. Assist with special projects, research, presentations, and documentation. Handle correspondence and reports, data collection, and meeting minutes.

Assist with strategic planning processes, accreditation reports, and committee coordination. Provide input on strategic plans and long-term initiatives, identify growth opportunities, and recommend process improvements (using data-driven assessments). Manage the operational budget and approve budget transactions.

Review and track curriculum proposals for the College of Education. Communicate with departments, manage the proposal workflow, and liaise with the Faculty Senate sub-committee on Curricular Affairs.

Guide faculty on academic integrity policies, collect incident reports, and liaise with the Office of Student Conduct. Arrange logistics for meetings and distribute case adjudication letters.

Interpret and align college policies with Graduate School policies. Serve as the main administrative contact, coordinate graduate affairs meetings, and manage fellowship and award nominations.

Plan and manage college events, oversee event staff and vendors, develop marketing materials, and assess event effectiveness. Coordinate commencement for the college. Engage with donors, alumni, and government officials.

The Administrative Assistant will also supervise several part-time employees working within the Dean's Office in the College of Education. This will include training and mentoring, along with evaluating and directing their work.

To complete the above responsibilities, the Administrative Assistant will utilize leadership, time management, and organizational skills and a high level of professionalism and discretion.

After training, the Administrative Assistant will also work with various software including Microsoft Office 365, as well as the following which are specific to Penn State :

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit the following for more detailed information : 1000 Penn State HR benefits page (text only).

Education and Experience

This position will be filled at the level of Senior Support, which requires a minimum of an Associate Degree and four years of relevant experience, or an equivalent combination of education and experience.

Additional Qualifications

More Information

The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Apply Online

Apply online at the following : PSU Job Portal Administrative Assistant, Associate Dean of Undergraduate and Graduate Studies.

Campus Security Crime Statistics

For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to the Penn State Police Clery site (text only). It will also provide details on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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