Executive Administrative Assistant (Remote)

Executive Administrative Assistant

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President's Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and individuals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment.

Duties & Responsibilities :

• Work nights and weekends as needed. Remote if out of state, can be hybrid if lives in AZ.
• Manage, coordinate, and work independently to handle the schedules of multiple executives including heavy complex calendaring and preparing all the necessary items for the meeting (ex : room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for multiple executives.
• Provide meeting support held by the executives including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives.
• Provide necessary support to the teams of the executives as it relates to the work of the executives.
• Handle highly sensitive and / or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality.
• Work collaboratively with the administrative team to ensure the day-to-day operations of the Executive Office is met and provide backup when needed.
• Under the direction of the Chief of Staff, support special initiatives and projects of the university.
• Under the direction of the Chief of Staff support VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.
• Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.
• Other duties as assigned that will administratively support the executives' goals, and the university's critical student goals as well as the mission, vision, and purpose such as special projects, pulling reports, etc.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Preferred Qualifications :

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Rate of Pay : $28.56 - $35.70

Compensation Type : Hourly at 1.0 full-time equivalence (FTE)

Grade : 8

Special Instructions to Applicant : The application window is anticipated to close Friday, December 12, 2025 (11 : 59 PM MST).