Proposal Manager/Writer

Position Overview:

Project Solutions is seeking a Proposal Manager/Writer to join our team. Project Solutions, Inc. is a project management company, located in Rapid City South Dakota and founded in 2000. This is an onsite position in our office in Rapid City with flexibility in the day to day schedule. We provide facility operations and construction advisory services to state and federal government agencies across much of the United States. Our organization is growing, and we believe your career should too! Build your future with Project Solutions, Inc.

The Proposal Manager/Writer plays a pivotal role in the proposal process, from concept development to final submission, ensuring that proposals are well-structured, compelling, and tailored to meet client needs. They collaborate closely with subject matter experts to gather and synthesize information, develop winning strategies, and produce high-quality written content.

Responsibilities and Duties:

• Support business development efforts by conducting market research, analyzing trends, and identifying new opportunities.
• Search for relevant funding opportunities and disseminate to review teams for Go/No Go decisions.
• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and instructions.
• Develop compliance matrices to ensure all requirements are addressed.
• Determine proposal concepts by studying solicitations (RFPs, RFIs) and attending strategy meetings.
• Gather proposal information by identifying sources and interviewing SMEs to develop accurate and compelling content.
• Develop proposal content and write persuasive text with win themes and differentiators.
• Improve proposal-writing processes by evaluating and redesigning templates, boilerplate, and workflows.
• Own the proposal process, meeting deadlines by establishing priorities and coordinating requirements with contributors.
• Lead meetings such as kickoff sessions, color team reviews, and status check-ins.
• Write, revise, and edit drafts of proposal responses, including executive summaries and technical, management, past performance, resume, and pricing sections.
• Maintain version control of proposal documents throughout development.
• Edit documents and technical materials prepared by other staff for clarity, coverage, and consistency.
• Contribute to proposal graphics development and assist with marketing collateral and website content.
• Update and design charts, tables, and graphics for proposals.
• Prepare and package final submissions in required formats (PDF, portals, printed copies).
• Assist with business development activities, including pitch decks, flyers, trade show materials, and client communications.
• Conduct research and draft, edit, and format deliverables, reports, and other content as required.
• Manage and update all documentation related to proposals.
• Maintain statistics and track potential opportunities and competitors.
• Participate in quality control efforts and prepare monthly status reports.
• Communicate with government agencies to clarify information and obtain amendments.
• Support post-submission tasks such as amendments, clarifications, or final revisions.
• Maintain, update, and track proposals using Excel spreadsheets or other tracking tools and CRM systems.
• Other duties as assigned

Supervision:

• Supervision Received: Reports to Executive Team leadership and collaborates closely with internal teams and subject matter experts.
• Supervisory Responsibilities: Provides functional oversight of proposal contributors, including task assignment, deadline management, quality/compliance review, and mentoring of junior staff as assigned.

Education, Knowledge and Skills:

• Bachelor’s degree in Technical Writing, Marketing, Business Administration, Communications, or a related field, or
• At least 5 years of experience in proposal writing and/or business development will be considered
• Proficiency with Microsoft Office (Word, PowerPoint, Excel) and PDF tools.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• High attention to detail and ability to interpret complex documents.
• Excellent organizational and time management abilities.
• Formal proposal certification and training (Shipley, APMP) desired.
• Familiarity with government procurement terms preferred.
• At least 5 years of experience in proposal writing and/or business development.
• The Proposal Manager/Writer must be able to communicate effectively, both orally and in writing. This includes preparing clear and persuasive proposals, editing technical materials, and explaining complex concepts to diverse audiences.
• The individual must establish and maintain effective working relationships with colleagues, SMEs, and external stakeholders.
• The person in this position is expected to use sound professional judgment to manage multiple priorities and meet strict deadlines.
• They must be able to analyze solicitations, interpret requirements, and develop strategies that align with client needs.
• The ability to solve problems and adapt to changing circumstances is essential.
• The Senior Technical Proposal Writer must demonstrate proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Teams, Outlook, and Adobe Acrobat.
• They should exhibit strong technical skills in document formatting and graphics development and maintain organized proposal files.
• The individual must have strong relationship-building abilities and collaborate effectively with internal teams and SMEs.
• They must maintain professionalism and confidentiality, demonstrate flexibility in managing multiple priorities, and foster positive working relationships across departments.
• The Proposal Manager/Writer must have a solid understanding of proposal development processes, government procurement terminology, and compliance requirements.
• They should possess knowledge of best practices in proposal writing and editing and be able to apply company policies and procedures effectively.
• Possess a valid State-issued Driver’s License for all positions that are required to drive a vehicle for company purposes.
• Must accept confidentiality as a strict condition of employment.
• Successfully pass Criminal Background Check
• Maintain any training and credential requirements as per policy and company contracts.

What Does PSI Offer You?

• Three options for medical plans plus dental and vision insurance offerings
• 24/7 healthcare access to telehealth services for your convenience
• HSA
• Company life insurance options for you and your family
• Short-term and long-term disability offerings
• PLUS an $800 monthly allowance is provided to offset your PSI insurance premium costs
• 401(k) with a 4% employer match
• Generous PTO, paid-federal holidays, and sick leave
• Always the opportunity for professional development

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

EEO/M/F/Vets