Video Production Coordinator

Video Production Coordinator

Garver Communications Team is a group of strategic thinkers and creative doers focused on telling the story we live out every workday. The Video Production Coordinator will support the Communications Team by managing logistics, scheduling, and administrative tasks required for successful video production.

Responsibilities

Schedule and organize video shoots, including booking locations, talent, and equipment.

Maintain production calendars and ensure deadlines are met, including maintaining projects and tasks in our project management software.

Work closely with Client Service Project Manager to gather creative direction and project requirements.

Support the Senior Videographer and Photographer by preparing call sheets and shot lists.

Source props, wardrobe, and other production materials, ensuring every item makes it on set and communicating with stakeholders when not there.

Support the production team during shoots (e.g., handling releases, managing schedule).

Help ensure compliance with safety and brand guidelines.

Track editing progress and coordinate feedback between editors and stakeholders.

Organize and archive video assets for future use in Vimeo and on the video server.

Manage production budgets, expense tracking, and payments to external vendors and freelancers.

Qualifications

Excellent communication and problem‑solving abilities.

Strong organizational skills and the ability to manage multiple projects simultaneously.

Keen attention to detail and a proactive mindset.

Comfort with fast‑paced environments and problem‑solving on the fly.

Bonus points for experience with Asana or similar project management tools.

Benefits

Garver offers a comprehensive benefits package, including paid parental leave, 401k match, HSA contributions, paid health and dental insurance premiums for employees enrolled in our nationally recognized Wellness Program, gym membership reimbursements, tuition reimbursements, and more.

EEO Statement

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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