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Listing Coordinator (Real Estate)
Listing Coordinator (Real Estate)Expert VA • Winston Salem, NC, US
Listing Coordinator (Real Estate)

Listing Coordinator (Real Estate)

Expert VA • Winston Salem, NC, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Listing Assistant

This is a remote position. We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team's listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.

Key Traits for Success :

  • Thrives under pressure and enjoys a fast-paced environment
  • Exceptional task management and organizational skills
  • Comfortable asking clarifying questions to multiple team members
  • Self-confident with a proactive mindset
  • Takes ownership of responsibilities and drives execution
  • Direct communicator who can handle strong personalities
  • Open to feedback and focused on growth
  • Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
  • Well-spoken, professional, and client-service minded
  • Strong problem-solver who anticipates needs without being asked

Systems & Tools You'll Use :

  • Google Suite (Docs, Sheets, Forms, etc.)
  • Dotloop (Transaction Management)
  • Follow Up Boss (CRM)
  • Todoist (Task Management)
  • SWIFT (Listing Management Platform)
  • PadSplit Marketplace (Listing Platform)

    • Responsibilities Include (but are not limited to) :

    Listings Support :

  • Create Google Drive folders for all listings and pull required documents
  • Prep listing agreements and documents in Dotloop
  • Data entry and preparation of listings in SWIFT
  • Grow into responsibility of pushing listings live
  • Finalize listing setup post-launch
  • Track and monitor paperwork and signatures
  • Maintain monthly financial reports for PadSplit properties
  • Keep all team and seller inventory spreadsheets updated
  • Collect showing feedback and communicate with team and sellers
  • Notify occupied properties of showings (Padsplit properties)
  • Organize incoming offers on listings
  • Maintain PadSplit Marketplace listings
  • Execute listing checklists for all active properties
  • Reverse prospecting tasks as needed
  • Manage Follow Up Boss Deal Board for seller transactions

    • Additional Support :

  • Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
  • Manage and assign incoming Padsplit Marketplace leads
  • Support general team operational needs

    • Requirements :

    Ideal Candidate Has :

  • Real estate experience in the state of Georgia
  • Strong working knowledge of Google Suite tools
  • Experience using CRM systems like Follow Up Boss
  • Ability to learn new platforms quickly
  • Highly organized with utmost attention to detail
  • Strong communication skills, both written and verbal
  • Ability to prioritize and multi-task in a fast-paced environment
  • A solutions-oriented mindset

    • Benefits :

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    Real Estate Listing Coordinator • Winston Salem, NC, US

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