Sr. Executive Assistant

Job Description

Job Description

We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.

Responsibilities :

• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.
• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.
• Prepare, audit, and submit expense reports with accuracy and attention to detail.
• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.
• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.
• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.
• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.
• Maintain and update files and records using tools such as SharePoint and Dynamics 365.
• Manage sensitive information with confidentiality and discretion.
• Assist with special projects and initiatives as directed by executive leadership.
• Minimum of 10 years of experience in administrative roles supporting senior leadership.
• Expertise in calendar management and scheduling for high-level executives.
• Proficiency in travel coordination, including international arrangements.
• Advanced skills in software applications such as SharePoint, Dynamics 365, and Adobe Acrobat.
• Ability to prepare and process expense reports with efficiency.
• Exceptional communication skills, both written and verbal, with a detail-oriented approach.
• Strong organizational abilities and the capacity to multitask under pressure.
• Demonstrated ability to maintain confidentiality when handling sensitive information.