Executive Assistant to the CEO

Executive Assistant Position

Our dynamic, growing organization seeks an Executive Assistant to join our team to manage the administrative needs and activities of Panorama Global Founder & CEO, Gabrielle Fitzgerald. This position requires an initiative-taking and initiative-taking individual comfortable in a fast-paced environment who can adeptly manage competing priorities and nuanced situations.

Reporting directly to Gabrielle Fitzgerald, the successful candidate will have impeccable attention to detail, excellent time management and communication skills, and a strong work ethic. As the Executive Assistant will, at times, communicate with high profile individuals (and / or their assistants), the role requires good judgment, maturity, discretion, and an elevated level of professional and administration skills. This role will contribute to the efficiency of our business by providing personalized and timely support to our CEO.

This position is based in Seattle, Washington. The incumbent will be expected to work in our Seattle office on a full-time basis.

Essential Duties and Responsibilities

• Calendar, Travel and Event Management
• Oversee scheduling and calendar management, including engagement with both internal and external stakeholders and multiple U.S. and global time zones
• Prepare a nightly packet of materials needed for the next day's meeting
• Coordinate and manage all logistics for complex and continually changing domestic and international travel
• Ensure CEO is prepared for all meetings and events, by ensuring briefing documents and talking points are prepared, by liaising with internal and external partners
• Prepare business trip cost breakdown and business trip expenses document for the CEO
• Track CEO's time in Panorama's time management system and prepare monthly time analysis reports and yearly travel analysis reports

Executive Support

Relationship Management

Organizational Engagement & Participation

Minimum Qualifications

Desired Qualifications

Compensation & Benefits

This position is non-exempt with a starting salary between $68,000.00 and $79,000.00. When determining an initial offer, we carefully consider these factors : candidate skills and experience; room for growth within the band; and internal equity across the team.

Alongside salary, we offer a comprehensive benefits package including :

How to Apply

Interested candidates should submit a resume and cover letter through our Careers Page Portal at https : / / panoramaglobal.applytojob.com / apply . Applications will be reviewed on a rolling basis; the position will stay open until filled.

Panorama is committed to creating a diverse team and is proud to be an equal opportunity employer. We know that representation matters in the workplace and with our partners; to that end we are committed to a hiring process grounded in equity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, citizenship or immigration status, national origin, caste, genetic information, gender identity, gender expression, sexual orientation, marital status, veteran status, political ideology, the presence of any physical, mental, or sensory disability, age, or any other status or characteristic protected by federal, state, or local law.

Panorama complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact our People & Culture team at careers@panoramaglobal.org

All candidates should review the E-Verify Participation at www.e-verify.uscis.gov / web / media / resourcesContents / E-Verify_Participation_Poster_ES.pdf

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