Part-Time Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator will oversee and support the performance of a small team of multi-skilled operatives, ensuring effective coordination and management of facilities operations. The role requires the development of strong working relationships with client stakeholders, partners, landlords, managing agents, and all facilities vendors. This position is based in a low-traffic site in Miami, FL, with minimal warehouse duties.

Responsibilities :

• Stock and order office supplies, food, and beverages.
• Conduct walkthroughs to inspect equipment and identify issues.
• Host monthly and quarterly events.
• Create work orders for vendors and manage onsite vendors and couriers.
• Provide support in monitoring the performance of a small team of operatives.
• Develop close working relationships with key stakeholders and vendors.
• Assist in managing contractors to ensure adherence to required standards.
• Procure vendors and services as needed.
• Assist in financial processes, ensuring timely and accurate completion.
• Manage purchase orders in the internal financial management platform.
• Assist with monthly accrual reports and monitor finance trackers.
• Conduct site inspections, assessments, and regular audits.
• Implement safety and building procedures, and perform ad-hoc duties.
• Support the implementation of property risk management and industry best practices.
• Maintain premises in neat and good working condition.
• Support disaster recovery and business continuity plans.
• Follow escalation and incident reporting procedures.
• Support regular management reports and projects.
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

The shift consists of three 8-hour days on Tuesday, Wednesday, and Thursday with flexibility on hours (24 hours / week).

Job Type & Location :

This is a Contract position based out of Miami, FL.

Pay and Benefits :

The pay range for this position is $25.00 - $27.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type :

This is a fully onsite position in Miami, FL.

Application Deadline :

This position is anticipated to close on Dec 16, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.