FBS Analyst II - Contract Specialist
Texas A&M University
Department Of Contract Administration
College Station, Texas
Staff
A Glimpse of the Job
The Finance & Business Services Analyst II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.
Essential Duties/Tasks
Accounting / Business Support
- Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
- Reconciles accounts and identifies corrections needed
- Identifies and resolves outstanding items and implements solutions/communicates actions
- Assists with external reporting functions
- Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, contracts billing, and collections
- Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Office / Project Support
- Tracks internal projects, audits, business records, and records management
- Coordinates access requests
- Oversees or leads a function or serves as a subject matter expert in one or more areas
- Research policies, practices, and/or trouble transactions for solutions
- Prepares and maintains standard operating procedures and internal resource documents
- May review and revise job aides as needed
- May supervise student workers
- May mentor or train subordinate staff members
Contract Administration
- Review non-research contracts for compliance with state, A&M System, and university rules and procedures for compliance
- Identify risks within contracts and effectively communicate those risks to stakeholders on campus
- Coordinate contract reviews with other campus partners, such as the Division of Risk, Ethics, and Compliance, Technology Services, Office of General Counsel, and others
- Communicate contract status with interested parties.
- Negotiate terms and conditions with external parties for the university's best interests
What you need to know
Salary: $55,000
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education and Experience
- Bachelor's degree in accounting, business, or finance, or equivalent combination of education and experience
- Two years of related experience
Preferred Qualifications
- Previous experience in reviewing, negotiating, and awarding contracts for members of The Texas A&M University System
- Previous experience in reviewing, negotiating, and awarding contracts for public institutions of higher education within the state of Texas
Knowledge, Skills, and Abilities
- Knowledge of word processing, spreadsheet, and database applications
- Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
- Strong verbal and written communication skills
- Ability to work independently once given a project
- Ability to apply rules and regulations in a complex environment
- Ability to multitask and work cooperatively with others
- Ability to communicate clearly and effectively to ensure understanding
Other Requirements and Factors
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.