Surgery Scheduler

Job Title : Surgery Scheduler

Location : Irvine, CA 92618

Pay Rate : $40 / hr

Start Date : 12 / 22 / 2025

Duration : 13 weeks

Shift : 5x8 Days (8 : 00 AM 4 : 30 PM) Onsite

Role Summary

Surgery Scheduler responsible for scheduling and coordinating inpatient & outpatient surgical procedures, pre-op appointments, required clearances, and communication with patients and care teams. Works fully onsite.

Key Requirements

High school diploma or equivalent.

2+ years medical environment experience (medical office experience preferred).

EPIC experience required.

Strong data entry skills, able to work with minimal supervision, high productivity.

Medical terminology required.

Basic understanding of insurance types; pre-auth knowledge preferred.

Positive, professional communication; ability to handle interruptions and deadlines.

Preferred Skills

Experience with surgery pre-authorizations.

Knowledge of case lengths for proper OR scheduling.

Familiar with insurance processes.

Job Responsibilities (Simplified)

Schedule and coordinate surgery cases and related pre-op appointments.

Communicate with OR staff, patients, physicians, and departments.

Ensure pre-op tests, labs, documentation, and authorizations are completed on time.

Handle patient calls for pre- / post-operative questions.

Adjust schedules when cancellations occur; help fill open OR block times.

Coordinate with clinic schedulers, admitting, and pre-op departments.

Maintain confidentiality and follow Department policies.

Perform additional administrative tasks as needed.

Work Environment

Onsite in hospital / outpatient atmosphere.

Frequent interruptions; handling confidential information.

Direct patient and family interactions.

Occasional pressure from high call volume, scheduling deadlines, or shift coverage.

Travel Compliance (Tier 2)

(Follow standard Tier 2 facility travel rules required by Employer.)