Administrative Assistant

About the Role

Are you organized, detail-oriented, and driven by helping teams operate efficiently? We're looking for an Administrative Assistant who thrives in a fast-paced, construction-focused environment and can keep people, processes, and priorities on track.

In this role, you'll be the central hub for coordination, communication, and compliance-supporting managers, employees, and field teams to ensure seamless daily operations. From managing vendor documentation to assisting with prequalifications, insurance, and onboarding, you'll play a vital role in keeping our projects and people moving forward.

What You'll Do - Organize. Support. Deliver.

• Provide administrative and compliance support across multiple departments to ensure efficient office operations.
• Manage correspondence, emails, calls, and daily office activity-handling confidential information with discretion and professionalism.
• Oversee mail delivery, supply orders, and general office maintenance while coordinating with vendors and service providers.
• Assist with bids and prequalifications by gathering financial, safety, and insurance data, updating portals, and tracking submission deadlines.
• Coordinate with brokers and agents on insurance certificates, bonding, and renewals-ensuring all compliance documents are up to date and stored properly.
• Manage onboarding for subcontractors, including collecting W-9s, COIs, MSAs, and ACH information.
• Partner with HR and IT to support employee onboarding, site access, badging, and basic technology requests.
• Work with internal departments-including Purchasing, Accounting, HR, and Operations-to support workflow and ensure documentation accuracy.
• Serve as a liaison to Marketing for business cards, branded materials, and company events.
• Support fleet compliance by tracking registrations, insurance cards, ticket payments, and maintenance records.
• Coordinate meetings, events, and celebrations in alignment with budgeted spending.
• Maintain organization across multiple projects, timelines, and requests, while providing responsive communication and proactive follow-up.
• Assist management with ad-hoc reports, tasks, and business initiatives as needed.

What You Bring

What Success Looks Like

Why Join Us?

Work Environment

Primarily office-based with standard conditions including sitting, standing, and light lifting (up to 25 lbs). The role requires strong communication and responsiveness in a fast-paced, collaborative setting.

Ready to Make an Impact?

If you're motivated by keeping teams organized, processes compliant, and operations running smoothly, we'd love to meet you. Apply today and help us build efficiency that drives every project forward.