ACCOUNTS PAYABLE COORDINATOR

Invoice review, code, match, verify subcontract, verify insurance certificate, verify sales tax & process vendor invoices.
Scan, distribute and obtain approval from proper Project Manager to processed invoices; communication with Project Managers and Vendors.
Process payment (check, EFT & Credit Card) and file.
Pull invoices for payment and prepare payments for mailing to vendors (Obtain signed Lien Waivers before payment of Subcontractors, if applicable)
File paid invoices
Maintain Subcontractor & Hired Truckers Listing for Insurance Certificate Requirements (i.e. request valid certificate, maintain vendor master with valid dates, etc.); upload and update in Vista.
Maintain State agency reporting for Subcontractor Payments.
Maintain job allowances & reimbursements.
Reconciliation of vendor accounts to statements and credit card statements
Reconciliation of accounts payable to general ledger
Respond timely to inquiries from vendors and staff regarding paid and unpaid claims of invoices/amounts
Help maintain and enhance department policies and procedures while remaining organized, focused, and dedicated to the position
Assist in answering phones (after receptionist leaves for the day and/or while temporarily away from desk) mainly between 2:30 p.m. ? 5:00 p.m.
Other tasks/projects, as assigned by management (i.e. prepare analysis spreadsheets, enter journal entries, various other tasks, etc.)
Support to other departments as necessary (i.e. cross training, support etc.)

Responsibilities:
Accounts Payable

Working hours: 8:00 AM - 5:00 PM

Skills:
Accounts Payable Clerk
Accounts Payable Coordinator

Education:
No Degree Required

Experience:
4-7 years

Qualifications:
Invoice review, code, match, verify subcontract, verify insurance certificate, verify sales tax & process vendor invoices.
Scan, distribute and obtain approval from proper Project Manager to processed invoices; communication with Project Managers and Vendors.
Process payment (check, EFT & Credit Card) and file.
Pull invoices for payment and prepare payments for mailing to vendors (Obtain signed Lien Waivers before payment of Subcontractors, if applicable)
File paid invoices
Maintain Subcontractor & Hired Truckers Listing for Insurance Certificate Requirements (i.e. request valid certificate, maintain vendor master with valid dates, etc.); upload and update in Vista.
Maintain State agency reporting for Subcontractor Payments.
Maintain job allowances & reimbursements.
Reconciliation of vendor accounts to statements and credit card statements
Reconciliation of accounts payable to general ledger
Respond timely to inquiries from vendors and staff regarding paid and unpaid claims of invoices/amounts
Help maintain and enhance department policies and procedures while remaining organized, focused, and dedicated to the position
Assist in answering phones (after receptionist leaves for the day and/or while temporarily away from desk) mainly between 2:30 p.m. ? 5:00 p.m.
Other tasks/projects, as assigned by management (i.e. prepare analysis spreadsheets, enter journal entries, various other tasks, etc.)
Support to other departments as necessary (i.e. cross training, support etc.)

Submit resume and interview with CFO

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

key responsibilities

Accounts Payable

experience

4-7 years

skills

Accounts Payable ClerkAccounts Payable Coordinator

qualifications

Invoice review, code, match, verify subcontract, verify insurance certificate, verify sales tax & process vendor invoices. Scan, distribute and obtain approval from proper Project Manager to processed invoices; communication with Project Managers and Vendors. Process payment (check, EFT & Credit Card) and file.Pull invoices for payment and prepare payments for mailing to vendors (Obtain signed Lien Waivers before payment of Subcontractors, if applicable)File paid invoices Maintain Subcontractor & Hired Truckers Listing for Insurance Certificate Requirements (i.e. request valid certificate, maintain vendor master with valid dates, etc.); upload and update in Vista.Maintain State agency reporting for Subcontractor Payments.Maintain job allowances & reimbursements. Reconciliation of vendor accounts to statements and credit card statementsReconciliation of accounts payable to general ledgerRespond timely to inquiries from vendors and staff regarding paid and unpaid claims of invoices/amounts Help maintain and enhance department policies and procedures while remaining organized, focused, and dedicated to the positionAssist in answering phones (after receptionist leaves for the day and/or while temporarily away from desk) mainly between 2:30 p.m. ? 5:00 p.m.Other tasks/projects, as assigned by management (i.e. prepare analysis spreadsheets, enter journal entries, various other tasks, etc.)Support to other departments as necessary (i.e. cross training, support etc.)

education

No Degree Required