Executive Assistant

Executive Assistant

What We Can Achieve Together : As an Executive Assistant, you will provide a full range of administrative and program support. This includes performing various administrative tasks, managing calendars and scheduling meetings, planning team events, compiling and seeking input on meeting agendas, purchasing supplies, maintaining equipment, and working with vendors. You will make travel arrangements and process expense reports. You will coordinate meeting logistics and assist with special events. In this role, you may communicate on behalf of the director with internal and external sources, including staff, partners, government officials and donors. You will use available systems and resources to coordinate projects, maintain and track data and produce reports as needed. You will interact and coordinate with staff across the chapter, division, vendors and other conservancy staff. You may handle confidential data as it pertains to Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. In this role, you will partner with colleagues to ensure consistency and cross-chapter alignment. You will apply processes and practices to improve effectiveness and to document program procedures. You will act autonomously, coordinating activities with multiple variables, setting realistic deadlines, managing timelines and other tasks as assigned. The position is located in our Minneapolis office. Although flexible to work a hybrid schedule, an in-person presence is expected and critical to build relationships with key stakeholders and coordinate events. This position requires working overtime as needed.

We're Looking for You : Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. As the Executive Assistant to two Deputy Chapter Directors, you will have strong communication and collaboration skills. You will feel comfortable completing activities with multiple variables, following deadlines, and managing outcomes while considering areas for improvement. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! What You'll Bring : Bachelor's degree and 1-year of experience or equivalent combination (totaling 5 years). Experience in business writing, formatting and editing, and proofreading. A commitment and interest in contributing to a culture of equity, inclusion and belonging. Experience in analyzing information for the purpose of preparing reports, coordinating activities, and problem solving. Database experience, including managing and tracking data, and producing reports. Customer service experience. Experience organizing time and managing diverse activities to meet deadlines. Experience working, collaborating and communicating with a wide range of people.

Refer to ID JR101100 when applying