TAX SPECIALIST

Job Description

Job Description

Tax Specialist

Job Description

The Tax Specialist is responsible for managing and supporting all aspects of an organization’s tax functions. This role requires strong proficiency with Microsoft Office Suite, experience with Viewpoint (or similar) software, and a solid understanding of sales and use tax processes. The ideal candidate will demonstrate effective research skills and the ability to adapt to evolving tax regulations.

Responsibilities

• Research sales and use tax laws and ensure compliance using state and local resources.
• Maintain accurate tax information for new projects and update records as regulations change.
• Oversee project master data and support new project startups.
• Assist in preparing and filing sales and use tax returns.
• Support sales and use tax audits as needed.
• Reconcile sales and use tax general ledger accounts monthly.
• Prepare and manage tax exemption certificates.
• Handle annual property tax bills and business license registrations.
• Prepare annual state filings and complete various tax-related projects as assigned.
• Obtain and track tax exemption certificates from customers.
• Address customer inquiries regarding sales and use taxes.
• Maintain a list of non-tax vendors and perform quarterly self-assessments of taxes.
• Create and manage tax filing spreadsheets for multiple states.
• Amend state tax returns as necessary.
• Update and maintain headquarters tax code listings.
• Post sales tax due to appropriate states for relevant transactions.
• Plan, complete, and implement assignments in a timely manner.
• Demonstrate professionalism, collaboration, and commitment to continuous improvement.
• Perform other related duties as assigned.

Skills and Qualifications

Work Environment

The work schedule for this position is between 7 AM and 5 PM, Monday to Friday. Flexibility in the schedule is necessary to accommodate various assignments and deadlines. Team members are supported with career development and continued education programs, providing opportunities for success.

Job Type & Location

This is a Permanent position based out of Appleton, WI.

Pay and Benefits

The pay range for this position is $55000.00 - $70000.00 / yr.

Comprehensive Health Care Plans PTO Wellness program Tuition reimbursement 401K

Workplace Type

This is a hybrid position in Appleton,WI.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.