Supply Chain Data Management Specialist

Supply Chain Data Management Specialist

Guidehouse is currently seeking supply chain data management professionals to support our Military Health System client with the creation, maintenance, and governance of Item Master records within Oracle Health and LogiCole (formerly Defense Medical Logistics Standard Support (DMLSS)). The Specialist will serve as the primary custodian of supply and item master data, ensuring accuracy, compliance, and interoperability across military treatment facilities (MTFs), warehouses, and enterprise health IT systems.

The Supply Chain Data Management Specialist is responsible for the integration of healthcare supply chain management best practices with military logistics standards, bridging Oracle Health Item Master functions with DMLSS to maintain readiness, improve auditability, and ensure cost-effective medical supply management. Responsibilities of this role are as follows, to include but not limited to:

• Create, validate, and maintain Item Master records in Oracle Health and synchronize records with DMLSS.
• Ensure all item attributes (NSN, nomenclature, unit of issue, vendor, pricing, UPNs, catalog data) are complete and current.
• Implement internal controls to monitor data integrity, reduce duplicates, and correct mismatches between Oracle Health and DMLSS.
• Manage interoperability between Oracle Health Item Master and DMLSS item catalogs.
• Ensure item master updates align with DoD Unique Item Identifier (UII) and standard cataloging practices.
• Conduct audits to validate that supply transactions, catalog records, and price files remain synchronized between systems.
• Provide subject matter expertise to DHA logistics teams on DMLSS data migration, sustainment, and replacement system transitions (e.g., LogiCole).
• Coordinate with logistics, contracting, finance, and clinical departments to ensure new supply items are properly cataloged, priced, and available for requisition.
• Provide real-time item master updates to support operational readiness and patient care.
• Support lifecycle management of medical/surgical products, including recalls, substitutions, and obsolescence.
• Develop and distribute Item Master data reports and dashboards, including KPIs on catalog accuracy, processing time, and pricing compliance.
• Conduct monthly data audits in both Oracle Health and DMLSS, reconciling discrepancies.
• Support financial reconciliation by ensuring accurate item pricing flows into revenue cycle and patient billing.
• Train DHA staff on Item Master entry, updates, and governance procedures in Oracle Health and DMLSS.
• Document standard operating procedures (SOPs) for Item Master management.
• Recommend and implement process improvements to streamline Item Master operations across DHA MTFs.

What You Will Need:

• Must be able to obtain and maintain a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
• Bachelor's Degree; FOUR (4) years of additional professional experience may be used in lieu of a degree
• ONE (1) or more years of experience in healthcare supply chain and/or master data management, preferably with Supply Chain ERP systems experience.
• Proficient in using data visualization tools such as Tableau, Microsoft Power BI, and/or other similar applications.

What Would Be Nice To Have:

• Bachelor's Degree in Supply Chain Management, Business, Management, Healthcare Administration, Business Analysis, Logistics, or related field
• Proficiency in Oracle Health Supply Chain module
• Experience with DMLSS or comparable DoW logistics systems.
• Supply Chain ERP functional knowledge, ideally with DMLSS, including item catalog management and NSN/UPN synchronization
• Demonstrate ability to oversee and independently develop, implement, and validate testing of systematic builds.
• Familiarity with military logistics systems (e.g., EDI, LogiCole, GFEBS integration)
• Strong Excel/data reporting skills
• Professionally interact with internal and external functional stakeholders to seamlessly implement resolutions to existing and/or future issues or requirement enhancements/optimizations.
• Knowledge of the use of Microsoft Office Products and related applications
• Ability to work with stakeholders to assess potential risks.
• Organized, self-motivated and able to multitask in a fast paced and dynamic work environment.
• Experience with the DoD; Military Health System experience a plus.
• Experience with leading small teams, coaching and collaborating with colleagues, providing feedback and guidance on work performance.
• Certifications: Certified Supply Chain Professional (CSCP), DHA/DMLSS Certification, Lean Six Sigma Green Belt, Project Management Professional (PMP)
• Knowledge of the healthcare sector, including such domains as public health, provider, and life sciences.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan PayDown
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program
• Mobility Stipend

About Guidehouse:

Guidehouse is an Equal Opportunity EmployerProtected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.