Equipment Finance Administrative Assistant

Equipment Finance Administrative Assistant

Reporting directly to the Equipment Finance leadership team, works independently performing a wide range of complex and confidential administrative and clerical support duties. Serves as coordinator for the line of business. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Responsible for developing and administering office systems and procedures. The intent of this position is to grow into a Closer, Collateral Specialist of EF Client Relationship Assistant Role.

Key responsibilities include :

• Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones
• Organizes and maintains documentation and collateral file system and files loan / lease documents and collateral records. Creates and maintains database and spreadsheet files
• Coordinates manager's schedule and makes appointments
• Arranges and coordinates travel schedules and reservations
• Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
• Researches, compiles, and analyzes data for special projects and various reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Orders and maintains supplies, and arranges for equipment maintenance
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
• Performs all other duties as assigned
• Produces various reports in Excel and Word, and from Infolease
• Assists management with presentation decks in PowerPoint
• In charge of on-boarding new hires
• Liaison and support for public relations and CRA efforts
• Upon potential creation of advisory board, will manage the setup of board meetings and board notes
• Cross trains and supports all aspects of Equipment Finance Operations including loan / lease closing, insurance, collateral, payment posting, general ledger reconciliation and state and local tax matters.
• Approve timecards for other employees

Qualifications include :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and / or abilities required in this position :

First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The company and its subsidiaries offer a range of services including commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services.

Benefit highlights include :