Talent.com
Administrative Secretary (Administration)
Administrative Secretary (Administration)Jersey City Free Public Library • Jersey City, NJ, US
[error_messages.no_longer_accepting]
Administrative Secretary (Administration)

Administrative Secretary (Administration)

Jersey City Free Public Library • Jersey City, NJ, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [job_card.part_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

JCFPL JOB TITLE :

  • Administrative Secretary DEPARTMENT : Administrative LOCATION : Priscilla Gardner Main Library  REPORTS TO :  Director (and Assistant Director) CIVIL SERVICE JOB TITLE : Administrative Secretary STARTING SALARY RANGE : $58,196 - $73,646 per year FULL-TIME / PART-TIME : Full-Time WORKWEEK : 9 : 00 a.m. to 5 : 00 p.m. (35 hours / week).
  • May be required to work evenings and weekends as needed.

APPLICATION DEADLINE :

  • October 20, 2025 BENEFIT SUMMARY :  This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance.

    • Benefits available to Full-Time Employees :

  • Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added.
  • Dental coverage is provided at no cost 60 days after the first day of employment.  Vision coverage is provided at no cost and reimbursed at $250.00 per year.  Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date).
  • Part-Time Employee benefits include participation in pension plan and sick / vacation leave.  A more detailed summary can be found on our Employment Opportunities page located at www.jclibrary.org     JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items.

    • Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City :

  • the largest city in Hudson County, N.J., and the second-largest city in New Jersey.
  • The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States.
  • Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others.
  • JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community.

    • ABOUT THIS POSITION :

  • The Jersey City Free Public Library is looking for an Administrative Secretary to perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures.
  • This role requires a person who can frequently exercise independent judgment and make decisions in accordance with delegated responsibilities.
  • Work is performed independently, requiring minimal review upon completion.
  • Positions in this title may be required to take a lead over or supervise other clerical personnel.

    • JOB DUTIES :

  • Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting.
  • May supervise the secretarial, clerical and related operations of a department or autonomous government agency.
  • Maintains calendar and schedule of appointments for an administrative official.
  • Schedules and maintains travel arrangements for an administrative official, as authorized.
  • Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized.
  • Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official.
  • Prepares meeting agendas, attends meetings and records minutes.
  • Greets and directs visitors.  Screens and routes incoming calls.  May order and distribute office supplies and equipment.  Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency.
  • May draft proposed ordinances and / or resolutions on behalf of an administrative official.
  • Collects and analyzes data required in the formulation of administrative decisions.
  • May directly supervise designated phases of the clerical and related work involved in maintaining financial and / or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices / vouchers, and collecting / depositing money.
  • Conducts special projects as requested.
  • Makes decisions requiring knowledge of the organization.
  • Maintains essential records and files.
  • Will be required to learn to utilize various types of electronic and / or manual recording and information systems used by the agency, office, or related units.

    • CORE COMPETENCIES :

  • Support / Collaboration with Library Director and Leadership Team Assists with initiatives to execute enterprise-wide deliverables by monitoring individual department-level operational plans, encouraging strategic use / coordination of resources and eliminating operational obstacles Performs a variety of responsibilities inherent in managing system-wide services and staff including timely and quality decisions, process management, conflict management, motivating and developing staff, and policy development and implementation Understands the nuances of local politics and how to work with mayors, city managers, and other elected officials Communication / Collaboration Communicates effectively using a variety of methods Effectively communicates relevant and timely information to appropriate stakeholders Develops and maintains effective relationships with others to achieve common goals Works effectively on teams with strong team-building skills and attitudes Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors Communicates effectively with a variety of audiences and individuals from diverse backgrounds Selects and applies the most appropriate and effective communication means to meet situational needs Customer Service Contributes to and models customer service standards that enhance the user experience Models standards and practices for the delivery of quality internal and external customer service Applies customer service skills to enhance the level of user satisfaction Applies effective techniques to address difficult situations with users and staff Understands and acts in accordance with the basic values and ethics of library service Leadership Aligns efforts with the vision and direction of the organization Demonstrates leadership qualities and behavior, critical thinking, and problem-solving skills Employs sound project management principles and procedures in the planning and implementation of programs and services Anticipates and adapts to change and challenges effectively Develops and maintains effective relationships with others to achieve common goals Works effectively on teams with strong team-building skills and attitudes Applies effective strategies to manage organizational politics, conflict and difficult coworker behaviors Demonstrates critical thinking and problem-solving abilities Uses leadership skills to provide vision and guidance to library staff, board members and the community Contributes effective strategies and decisions regarding library services and resources Embraces change and fosters understanding and acceptance by all stakeholders Contributes to a productive workforce through effective recruitment and selection Leads and empowers employees to deliver effective, high-quality library service Establishes effective strategies for performance management Leads work teams with clear direction and effective communication Monitors and evaluates projects and adapts as needed Performs ongoing evaluation to gauge the success of division and enterprise-wide initiatives, programs, and services Professional Development Manages the development of one’s own learning and ongoing improvement of skills and knowledge Uses creative and innovative approaches Establishes strategies and long-range initiatives to create a learning environment within the division and the library Plans for and supports staff career development opportunities Contributes to the development and implementation of a culture that embraces ongoing learning Community Engagement Demonstrates the impact and value of the library to the community through ongoing evaluation and assessment of library services Maintains positive public relations through communication and promotion of the library’s values, services, accomplishments and needs to all stakeholders Builds relationships and support for the library with community organizations Contributes to creating a welcoming and user-friendly physical environment that encourages all community members to use library services Technology Performs basic functions of email, calendar applications, and task management Understands and uses basic computer hardware, peripherals, software, and operating system functions Demonstrates information literacy and understands common security protocols related to Internet use REQUIRED EXPERIENCE / EDUCATION : Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization NOTE :   Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience.

    • LICENSE :

  • Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

    • ADDITIONAL RELEVANT SKILLS :

  • Knowledge of Microsoft 365.
  • Knowledge of office methods, practices, and equipment.
  • Knowledge of Jersey City’s population, geography, and / or local government.
  • Facility in a non-English language spoken in Jersey City (such as Spanish, Hindi, Arabic, Tagalog, etc.).

    • NOTES :

  • For all employees, regardless of full-time or part-time status, JCFPL is considered the primary employer.
  • Work hours are assigned according to the Library’s operational needs.
  • Work hours are not scheduled to accommodate employees’ other employment, academic, or other outside obligations, except in circumstances agreed upon in writing by the employee and the employee’s supervisor.   This vacancy is associated with a New Jersey Civil Service job title.
  • The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title.
  • This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship.
  • Powered by JazzHR
    • [job_alerts.create_a_job]

    Administrative Secretary • Jersey City, NJ, US

    [internal_linking.related_jobs]
    Secretary / Administrative Assistant (ABA Agency)

    Secretary / Administrative Assistant (ABA Agency)

    Remote VA • Corona, NY, US
    [job_card.full_time]
    Secretary / Administrative Assistant.We are a growing ABA agency seeking a highly organized, reliable, and professional Secretary / Administrative Assistant to support our daily operations.This role re...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Support Assistant

    Administrative Support Assistant

    Northwell Health • Sleepy Hollow, NY, United States
    [job_card.full_time]
    Performs diversified clerical duties related to the operational needs of the office / department.Performs diversified clerical duties which may include, but are not limited to : .Typing various corresp...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Secretary

    Medical Secretary

    Mount Sinai Doctors • New York, NY, United States
    [job_card.full_time]
    Mount Sinai Doctors - 1090 Amsterdam.Amsterdam Ave, 1090 Amsterdam Ave.[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Administrative Secretary

    Administrative Secretary

    Abundant Life Christian Center • Brooklyn, New York, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Title : Church Administrative Secretary (Full-Time, Hybrid).Organization : Abundant Life Christian Center (www.Abundant Life Christian Center is a Christ-centered, Word of Faith, multi-racial church ...[show_more]
    [last_updated.last_updated_30]
    Senior Budget Analyst, Office of External Affairs Administration

    Senior Budget Analyst, Office of External Affairs Administration

    NYC Jobs • New York, NY, US
    [job_card.full_time]
    Multi-civil title recruitment strategy : Open to candidates who are permanent in the civil service title of Staff Analyst and the comparable titles of Procurement Analyst and Contract Specialist Wit...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Budget Analyst, Office of External Affairs Administration

    Senior Budget Analyst, Office of External Affairs Administration

    City of New York • New York, NY, United States
    [job_card.full_time]
    Multi-civil title recruitment strategy : Open to candidates who are permanent in the civil service title of Staff Analyst and the comparable titles of Procurement Analyst and Contract Specialist.Wit...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Executive Secretaries and Administrative Assistants

    Executive Secretaries and Administrative Assistants

    Cynet Systems • New York, NY, US
    [job_card.full_time]
    Pay Range : $21hr - $24hr Respond to standard inquiries, triages and refers to respective units for response.Perform initial complaint intake from patient, caregivers, family and consumers, includin...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Departmental Secretary (Security)

    Departmental Secretary (Security)

    NYU Langone Health • New York, NY, US
    [job_card.full_time] +1
    Departmental Secretary (Security).We have an exciting opportunity to join our team as a Departmental Secretary.In this role, the successful candidate is responsible for the office operation of the ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Adminstrative Assistant (000)

    Adminstrative Assistant (000)

    Madison Square Boys & Girls Club • New York, NY, United States
    [job_card.full_time]
    Under the direction of the Chief Operating Officer (COO), the Administrative Assistant provides high-level administrative, logistical, and operational support to the COO and members of the senior o...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time Day

    Offsite Senior Medical Secretary-Obstetrics And Gynecology Administration-Mount Sinai West-Full-time Day

    Mount Sinai Health System • New York, NY, United States
    [job_card.full_time]
    The Senior Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include a high volume of telephones, reception, check ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Part-Time Secretary (Multilingual)

    Part-Time Secretary (Multilingual)

    Society Staffing • New York, NY, US
    [job_card.part_time]
    The ideal candidate will be highly organized, proactive, and able to work independently with minimal direction.The role requires strong language proficiency in . This position will begin with .Revie...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Budget Administration Analyst

    Budget Administration Analyst

    IS3 Solutions • New York, NY, United States
    [job_card.full_time]
    The Administration Analyst is responsible for analyzing financial data and contracts to support the Public Safety programs budgeting and financial decision-making processes.Develop and maintain bud...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Unit Secretary

    Unit Secretary

    CarePoint Health • Bayonne, NJ, United States
    [job_card.full_time]
    CarePoint Health is one of New Jersey’s leading health care systems comprised of three long-standing and highly-regarded hospitals – Christ Hospital in Jersey City, Hoboken University Medical Cente...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Clerk

    Administrative Clerk

    Columbia University • New York, NY, United States
    [job_card.full_time]
    Job Type : Support Staff - Union.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, exper...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Oracle - New Request (Clerical - Admin Assistant / Secretary III) starting 12 / 3 / 2018 with 1 opening(s)

    Oracle - New Request (Clerical - Admin Assistant / Secretary III) starting 12 / 3 / 2018 with 1 opening(s)

    ClifyX • New York, NY, US
    [job_card.full_time]
    Clerical - Admin Assistant / Secretary III.Provide administrative support to a department and / or Manager.Duties include general clerical, receptionist and project based work.Project a professional co...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Secretaries and Administrative Assistants

    Medical Secretaries and Administrative Assistants

    Mercor • New York, NY, United States
    [filters.remote]
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Medical Secretaries and Administrative Assistants.This project involves using your professional experience to design questions related to your occupation as a Medical Secretaries and Administrative...[show_more]
    [last_updated.last_updated_variable_days]
    Executive Secretaries and Administrative Assistants

    Executive Secretaries and Administrative Assistants

    Cogent Info • New York, NY, US
    [job_card.full_time]
    Job Opportunity At Cogent Infotech.At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and t...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Unit Secretary

    Unit Secretary

    CareOne • Hackensack, NJ, United States
    [job_card.full_time] +1
    Balance Life & Work with a New Career Opportunity.Responsible for providing receptionist and secretarial services as well as maintaining par level of supplies and equipment within the department.As...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]