Administrative Assistant

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.

Looking for a position that makes you smile?

We're seeking an Administrative Assistant to join our growing team.

How you'll make us better :

• Manage all administrative functions for assigned executives, including complex calendar management, travel arrangements, cross functional meeting coordination, and taking minutes
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure actions required are addressed in a timely manner
• Organize and assist with team activities such as department and all-hands meetings, off-sites, and team social events
• Coordinate meetings with internal stakeholders and vendors including meeting preparation, site set up, and post meeting follow up
• Obtain, assemble, and analyze information and data from a variety of sources in order to compose and produce various business correspondence, reports, confidential documents, and / or forms
• Interface regularly with various levels of internal team members and external partners, providing information for both routine and complex inquiries
• Work closely with the leadership team and other assistants to provide support to the organization
• Manage expense report coordination and submission
• Oversee contract administration, including monitoring renewal timelines and facilitating negotiations or replacements as needed
• Review and approve invoices for essential business functions
• Maintain and manage a communications calendar, ensuring regular updates and posts
• Monitor and review department related services and expenses, coordinating changes or cancellations as appropriate
• Support onboarding for new hires and contractors
• Provide general office support as needed, including front desk coverage, assisting with office operations and responding to ad hoc requests
• Perform other duties, as assigned

Your special skills :

Prerequisites for success :

We saved the best for last.

In exchange for the dynamic contribution you'll bring to our team, we offer :

Why Smile Doctors?

As the nation's leading Orthodontic Support Organization, Smile Doctors is shaping the future of orthodontics through strategic partnerships with top local doctors. We provide best-in-class support services so our partner orthodontists can focus on what they do best - driving extraordinary treatment outcomes and providing patients with an unmatched experience.

With hundreds of partnered practices across the nation, our synergistic approach has made us the fastest-growing organization in our industry and produced an ever-expanding need for top talent as we continue our unprecedented trajectory. To us, there's no such thing as "top of our game." We're always climbing higher - together. And as our business grows, there's plenty of room for our team to grow their careers, too.

Our dynamic support services team is comprised of world-class professionals whose diverse experiences drive innovation and development. Together, we are committed to passionately helping others achieve their best, most confident smiles.

This is the perfect opportunity to grow with an expanding organization! Apply today!

Smile Doctors and all our affiliating practices are proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.