Office Manager / Admin / Receptionist

Job Description

Job Description

We are looking for a detail-oriented and meticulous Office Manager / Administrative Assistant to join our client's team in the Horsham Area, Pennsylvania. In this on-site role, you will be the first point of contact for guests, clients, and staff while ensuring smooth administrative operations within the office. The ideal candidate will bring excellent organizational skills, a proactive attitude, and the ability to multitask in a dynamic environment.

Responsibilities :

• Welcome visitors, clients, and staff with a courteous and friendly demeanor.
• Manage incoming phone calls, direct inquiries, and oversee company correspondence effectively.
• Coordinate appointments, meeting schedules, and assist with calendar management.
• Ensure common office areas are organized, clean, and well-stocked.
• Provide administrative support across departments, including data entry, document preparation, and filing.
• Oversee procurement of office supplies and coordinate vendor services as needed.
• Facilitate internal communications by distributing memos, updates, and announcements.
• Handle sensitive and confidential information with the utmost discretion.
• Identify and implement improvements to office workflows and processes.
• Utilize Microsoft Office Suite and other platforms to support office management tasks.
• A minimum of 5 years of experience in administrative, receptionist, or office support roles.
• Exceptional communication skills, both written and verbal.
• Strong organizational abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Capability to multitask and prioritize tasks in a dynamic office setting.
• Detail-oriented approach with a focus on customer service excellence.
• Dependable, punctual, and motivated with a proactive approach to problem-solving.