Administrative Assistant

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Well established Institute in Newport Beach invites you to join our team as an Administrative Assistant. This new, exciting full-time opportunity offers learning and growth within the company for a caring professional who would like to develop their skills and knowledge in healthcare administration . This person will report to the Director of Operations.

Positive attitude, self-motivation, and a desire to learn is a requirement for this position.

Responsibilities include but are not limited to :

• Prepares invoices, reports, memos, letters, financial statements, and other documents.
• Answers phone calls and directs calls to appropriate persons or takes messages.
• Attends meetings and records minutes.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Opens, sorts, and distributes incoming correspondence.
• Prepares agendas and makes arrangements, such as reserving rooms, coordinating catering for luncheons and other meetings.
• Manages and maintains executives' schedules.
• Provides clerical support to other departments.
• Provide strong customer service in handling customer's inquiries.

Qualifications

Education and Experience :

• Minimum education equivalent to Associate’s degree
• Experience 3-5 years of related experience; or equivalent combination of education and experience.
• Medical office experience a plus
• Customer service experience a plus

Skills and Abilities :

• Quick learner / Self-starter / Able to work independently and approach tasks with a positive attitude
• Strong customer service skills
• Strong computer skills
• Typing 50 wpm or higher
• Strong attention to detail
• Must be able to work in a fast-paced environment with ability to prioritize, multi-task and think on your feet
• Strong ability to identify, analyze, and solve problems
• Must be punctual and reliable
• eClinicalWorks and / or ACT Premium knowledge a plus