Sr Associate Clinical Contracts & Budgets

Job Description

Target PR Range: 27-37/hr DOE

Purpose / Accountabilities:
This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area. Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.

Responsibilities:
1. Niche Conference & Event Support
- Partner with SPO and CRMD to execute niche conferences.
- Coordinate event logistics including room booking and investigator coordination.
- Track sponsorship commitments and provide weekly progress reports.
2. Operational & Business Support
- Support SPO in developing modular materials.
- Contribute to onboarding and communication workflows.
3. Contracting & Invoicing Coordination
- Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
- Support resolution of contract and budget issues?
- Maintain contract tracking in appropriate systems?
- Maintain payment data tracking in appropriate systems?
- Responsible for providing information for entry into systems

4. Administrative Support
- Maintain calendars, support trainings, and assist with travel and events.

Required Competencies & Skills:
Good working knowledge of common software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)?
Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
Experience with contracts and/or invoicing preferred.
Proactively identifies and implements process improvement opportunities.
Ability to create documentation for team processes.
Excellent verbal and written communication skills. Communicates effectively within department.
Negotiation and relationship management skills
Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
Self-motivates and takes full responsibility and ownership of tasks assigned.

Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

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