Administrative Assistant

Job Description

Job Description

Since its inception, The Parking Spot has made superior airport parking experiences easy and affordable by focusing on hospitality. Now with more than 25 years in business, The Parking Spot has cemented itself as the leading near-airport Parking Company with 40+ locations at 28 airports, over 2,000 employees nationwide and 2 incredibly strong brands – The Parking Spot and Park ‘N Fly by The Parking Spot .

Our Administrative Assistants play an integral role in the day-to-day operations of our facilities. They are responsible for supporting our GM's in all administrative functions as well as helping with critical HR functions including hiring, onboarding, payroll, and training administration. If you share our values for team, people and service, we encourage you to apply with us as an Administrative Assistant!

Pay Rate : $20 - $21 / hour

Weekly Schedule :

Full Time

Monday-Friday 8am-4pm

What We Offer :

• Participation in and financial benefit from our shared employee ownership program
• Immediate conditional job offer after successful interview and background check
• Regular bonus opportunities for those who are eligible
• Consistent schedules
• For those who are eligible to enroll : Medical, Vision, Dental, Life Insurance, EAP and 401(k) plan benefits
• For those who are eligible : Paid Time Off, Vacation Pay, and Paid Holidays
• Training and professional development opportunities

Key Responsibilities of Administrative Assistants :

• Perform clerical duties including, but not limited to, filing, report preparation, and phone coverage
• Schedule and conduct interviews for various hourly positions
• Assist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperwork
• Assist in payroll tasks, including entering job changes, schedule creation and correction of timesheets
• Support the execution of various training and onboarding initiatives
• Order uniforms and supplies for the property on an as-needed basis
• Review and submit invoices for processing
• Assist in the planning and execution of employee events and celebrations
• Follow all company policies and procedures as set forth in the Employee Handbook and Gold Standards
• Perform additional duties as reasonably requested by Management, especially during downtimes

Knowledge, Skills, & Experience of Administrative Assistants :

• High school education or equivalent
• 2-3 years of prior administrative assistance experience
• Proficient in Microsoft suite of applications
• Strong written, verbal and interpersonal communication skills
• Ability to multi-task effectively
• A solid employment record and previous customer service experience preferred
• Must be able to maintain a smile and courteous disposition toward external and internal customers

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At The Parking Spot, we don’t just accept difference - we celebrate and seek it. We believe a diverse, inclusive, and equitable company is one where all employees, partners, and customers are welcome, supported, and valued. As a company in the travel industry, we witness the power of bringing individuals from different backgrounds and communities together. We treat all others with dignity and respect and stand firmly against racism and discrimination in any form. We intentionally develop diverse teams and relationships to ensure all voices are heard and to foster equal opportunity for all. We are committed to listening, learning, and growing because we know that our work is never done.