Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization.

Responsibilities:

• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.

• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.

• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.

• Assist with document management tasks, including uploading and maintaining files in the firm’s database.

• Schedule and confirm client appointments, ensuring all details are accurately communicated.

• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.

• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.

• Organize meetings and facilitate connections between team members for calls and discussions.

• Provide general administrative support to ensure smooth day-to-day operations.

For immediate consideration, call 937.224.8326.

• Minimum of 5 years of experience in administrative roles, preferably in a detail-oriented services or legal environment.
• Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing schedules and calendars using tools like Outlook.
• Strong communication skills and a client-focused approach.
• Ability to handle multiple priorities and meet deadlines in a dynamic work setting.
• Familiarity with document management systems and willingness to learn new technologies.
• Experience with customer service, ensuring clients feel valued and supported.
• Reliable and adaptable, with a proactive attitude towards problem-solving.