Executive AssistantInnovations PSI • Atherton, CA, United States
[error_messages.no_longer_accepting]
Executive Assistant
Innovations PSI • Atherton, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]5+ years of executive administrative experience Prior experience supporting HR and / or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus
Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities.
Key Responsibilities :
- Manage complex calendars, schedule internal and external meetings, and coordinate logistics
- Support company-wide programing and events, including organizing materials and overseeing planning efforts
- Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems
- Prepare and submit expense reports for executives
- Coordinate domestic and international travel arrangements
- Welcome visitors and assist with on-site meetings
- Draft meeting minutes for internal committees
- Maintain organized legal files and assist with document retrieval upon request
- Support compliance processes such as AML and KYC documentation
- Assist in certifying legal documents (Notary Public certification preferred but not required)
- Provide occasional backup coverage for front desk operations and general office support
- Take on additional administrative or project based tasks as needed
Qualifications :
[job_alerts.create_a_job]
Executive Assistant • Atherton, CA, United States
[internal_linking.similar_jobs]
Multiply Labs is a cutting-edge startup based in San Francisco, California, supported by top-tier tech and life science investors such as Casdin Capital, Lux Capital, and Y Combinator.Our mission i...[show_more]
Industry-Leading Compensation Package.Opportunities for Merit-Based Raises & Performance Incentives – Rewarding dedication, skill, and excellence in the Vibe Dining Experience.Up to 15% o...[show_more]
Short Story is an award winning, technology-powered retailer dedicated to petite women 5'4" and under.Our mission is to create a seamless shopping experience for millions of petite women s...[show_more]
Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise.
We provide truly independent advice with the mission to drive v...[show_more]
We are seeking a professional and smart Executive Personal Assistant for an exciting opportunity in Atherton! You will be assisting a single dad with 3 teenage boys.
The family is moving their main ...[show_more]
We believe that the way people interact with their finances will drastically improve in the next few years.We’re dedicated to empowering this transformation by building the tools and experien...[show_more]
At Hamilton Families, our mission is to end family homelessness in the San Francisco Bay Area.Since 1985, we have been meeting the most urgent needs of unhoused families in our community.Our progra...[show_more]
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories,...[show_more]
At Flexport, we believe global trade can move the human race forward.That's why it's our mission to make global commerce so easy there will be more of it.
We're shaping the future of a $...[show_more]
Mill is all about answering a simple question : how can we prevent waste? Less waste can save time, money, energy, maybe even our planet.
And there's no better place to start than food.Food waste...[show_more]
At Parafin, we’re on a mission to grow small businesses.Small businesses are the backbone of our economy, but traditional banks often don’t have their backs.
We build tech that makes it ...[show_more]
A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations.
This role offers the opportunity to work with two successfu...[show_more]
Redwood City, CA (Hybrid, 3–4 days onsite).A global gaming company is seeking a seasoned Executive Assistant to support its Chief Financial Officer.
This is an onsite-facing role for a candidate who...[show_more]
OpenGov is the leader in AI and ERP solutions for local and state governments in the U.More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov ...[show_more]
Our client, an early stage tech startup, seeks a nimble Executive Assistant to support their CEO.This role will act as boots on the ground for the CEO & their SF office, while also providing ex...[show_more]
At Ouster, we build sensors and tools for engineers, roboticists, and researchers, so they can make the world safer and more efficient.
We've transformed LIDAR from an analog device with thousan...[show_more]
Executive Assistant to Chief Executive Officer.Be among the first 25 applicants.V Line is a premium Japanese medical aesthetics brand founded and led by a highly hands‑on, fast‑moving, and growth‑d...[show_more]
A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant.
The role is hybrid : 4 days in office, 1 day remote.The culture values work / ...[show_more]
Executive Assistant
Multiply Labs • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Sous Chef
STK San Francisco • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Short Story • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant
Eastdil Secured • Alameda, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Executive Personal Assistant in Atherton
Rose's Agency • Atherton, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant
Plaid • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant
Hamilton Families • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant, NA Operations
Visa • San Francisco, CA, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Senior Executive Assistant
Flexport • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant (Contract)
Mill • San Bruno, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Parafin • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant
Career Group • San Mateo, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Executive Assistant to CFO
Vaco by Highspring • Redwood City, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Sr. Executive Assistant - GTM Leadership
OpenGov • San Francisco, CA, United States
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant to CEO - Early Stage Tech Startup - San Francisco (Onsite)
BURKE+CO • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Executive Assistant
Ouster • San Francisco, CA, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Executive Assistant to Chief Executive Officer
V Line Cosmetics, Inc. • San Francisco, CA, United States
[job_card.full_time]
[last_updated.last_updated_variable_hours] • [promoted] • [new]
Executive Assistant to Entrepreneur
C-Suite Assistants • San Francisco, CA, US
[job_card.full_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_30] • [promoted]