We are looking for a Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will serve as the welcoming face of our office, ensuring smooth daily operations and creating a detail-oriented and inviting environment. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of office activities.
Responsibilities:
• Greet and assist visitors, clients, and vendors with attention to detail and warmth.
• Oversee front desk operations, including managing calendars and coordinating meetings.
• Handle office logistics such as mail distribution, deliveries, and maintaining supplies.
• Provide administrative support, including scheduling, data entry, and basic clerical tasks.
• Collaborate with internal teams to facilitate efficient daily workflows and communication.
• Maintain the front office area to ensure it is clean, organized, and presentable at all times.
• Answer and direct incoming calls using a multi-line phone system, ensuring accurate routing.
• Serve as the first point of contact for inquiries and provide concierge-level support as needed.
• Bilingual Spanish speaking preferred
• Proven experience in receptionist or front desk roles, ideally in a fast-paced environment.
• Proficiency in managing multi-line phone systems and directing inbound calls effectively.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Excellent interpersonal and communication skills, both verbal and written.
• Attention to detail and a commitment to maintaining a detail-oriented office environment.
• Ability to work collaboratively with diverse teams and adapt to changing priorities.
• Competence in basic administrative tasks such as data entry and scheduling.
• Familiarity with concierge or customer service functions is a plus.